Ready for a career-changing leadership position in the events industry?

Are you a high-performing leader, confidently running your department but not getting the title you deserve? At SB Expos & Events, we recognize and reward talent. Join a team that values your expertise and offers the opportunity to step into the leadership role you’ve earned!

SB is looking for an expert in association convention planning who is ready to take on the next stage of their career.

In addition to a competitive salary, we offer a fully remote work environment, health/dental/vision insurance, 401k with 3% automatic contribution, significant holidays, PTO and weekend comp time. This position is for a strategic and experienced convention management professional with a focus on managing a 3 – person staff and the ability to manage a dynamic environment.  This department provides convention logistics support and educational programming/speaker administrative support for SB association clients.

Directors at SB are expected to be leaders in their respective fields; they demonstrate this through effective leadership, team building, ensuring excellent team performance, and high levels of client satisfaction. In addition to your salary, we offer the opportunity to be a senior leader in a rapidly growing company that is leading the way for in-person & hybrid conventions.

The meetings department is responsible for:

Convention Budget/Forecasts

Event Specifications

Site/Venue Selection and Contracting

Housing Management

Vendor Management, Negotiation and Contracting

Food and Beverage Management

Speaker/Program Administrative Support

Special Event Management

Decorator Management

Onsite Management

Staff Management – 20%

• Supervise/coach current staff of 3
• Train staff in best practices
• Organize and oversee schedules and project management of department staff
• Assign, manage and supervise work in Teamwork project management system for staff manager(s) based upon clients’ scope

 Client management – 35%

• Be main convention logistics lead and POC for largest client.
• For other clients, meet with department/team staff for an internal kick-off call
• Define process of work with client and introduce staff POC
• Oversee department staff who are the client POC; or serve as department POC for larger client(s)
• Backup for client work
• Oversee and supervise priorities for educational programming support for clients
• Monitor contract and hours to ensure working within scope

 Department management 35%

• Oversee development of major deliverables, event specs and other work products
• Create processes/workflow templates for convention logistics
• Continuously develop new and valuable ideas for logistics work and management
• Learn and use Airtable technology to support departmental needs
• Create templates for department work as needed
• QC Department’s work and ensure all SB standards are being met
• Develop/manage organizational management strategies or processes
• Develop new service of site selection/sourcing

 Senior Leadership Team 10%

• Be a member of the SLT; participate in weekly project health meetings & bi-annual in-person meetings

Essential Duties/Responsibilities:

• Work closely with association clients to determine meeting objectives, planning timeline, and event budget
• Handle all aspects of venue and city site selection and contract negotiation for Association Clients
• Create RFPs and manage vendor selection
• Manage logistics for in-person and hybrid client conferences (set-ups, F&B, AV, IT, decorator, etc.)
• Compile meeting specs for distribution to client, vendors, and facilities
• Prepare necessary collateral and logistics/shipping
• Manage housing blocks/pick-up and cut-off dates/commission invoicing & collection
• Travel to meetings to provide onsite logistics management
• Review, reconcile, and submit final billing for client approval

 This position is 100% remote.

SB specializes in association conventions. We develop non-dues revenue from association meetings through exhibits, sponsorships, registration, and advertising while reducing association expenses by optimizing convention management practices.

Requirements:

• Preference for multi-client agency background
• Demonstrated success in the management of people/teams
• Minimum 10 years' experience in convention management with leadership roles
• Detail-oriented with excellent analytical, communication, time management, project coordination, and organization skills
• Exceptional written and verbal communication skills
• Strong work ethic with an enthusiastic, positive attitude, and the highest level of integrity
• Commitment to proactive follow-up
• 20% travel