Overview

The American Academy of Otolaryngology-Head and Neck Surgery Foundation (AAO-HNSF) is seeking a high-performing professional to manage the Scientific Education Program for the Annual Meeting, which encompasses a wide range of dynamic learning formats. The AAO-HNSF Annual Meeting is a premier four-day event that unites the otolaryngology community for education, networking, and collaboration. Featuring CME-accredited sessions led by world-renowned faculty, the meeting offers innovative educational opportunities and fosters meaningful discussions.

Required Education & Experience

• Bachelor’s degree in a related field, or equivalent experience (8+ years) in professional education, continuing medical education (CME), or a nonprofit association environment.
• Detail-oriented with exceptional organizational, critical thinking, and communication skills to ensure clear, accurate information and effective collaboration.
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet competing deadlines.
• Proven ability to work effectively both independently and within a collaborative team environment.
• Proficiency in event technologies (experience with Cadmium and iMIS is a plus) and strong computer skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated excellence in customer service, problem-solving, and exercising sound judgment in dynamic situations.
• Some travel will be required.

Essential Job Functions

• Leadership & Volunteer Management: Provide comprehensive support to the AAO-HNSF Coordinator, Annual Meeting Program Committee (AMPC), and committee members throughout a year-long process, ensuring the successful planning and execution of the scientific education program.
• Program Development: Oversee all aspects of the abstract submission process through the AAO-HNSF Call for Science (November through January), AMPC review (February-April), presenter notifications (May), communications leading up to the meeting (June-September), and post-event reporting (post-meeting).
• Faculty Management: Manage all speaker correspondence, including invitations, confirmations, requirements, reimbursements, and honoraria, in compliance with ACCME guidelines and AAO-HNSF policies.
• Communications and Marketing: Collaborate with the Communications and Marketing teams to ensure timely and accurate dissemination of information for AAO-HNSF’s website, e-blasts, OTO Journal (Annual Meeting Supplement), and other channels.
• Grant Submissions: Manage the submission and administration of industry grant support for educational sessions, coordinate with internal and external stakeholders to meet logistical and post-event reporting requirements.
• Poster Session Management: Oversee all aspects of the poster session, including presentation coordination, top abstract selection, and on-site poster operations.
• Meeting Logistics: Work with the Meetings team to assign session rooms, prepare signage, secure audiovisual equipment, and coordinate audience response tools by assigned deadlines.
• ACCME Compliance: Ensure all CME activities related to the Annual Meeting adhere to ACCME and Maintenance of Certification (MOC) requirements.
• Content Curation: Maintain speaker management files in proper order to facilitate the Digital Learning team’s curation of Annual Meeting Webcasts for the AAO-HNSF learning management system.
• Information Technology Integration: Collaborate with the IT team to ensure seamless integration of web-based technologies.
• Education Program Evaluations: Manage all components of program evaluations and generate reports.

Other Job Functions

• Maintain shared documents within the department.
• May participate on internal teams, either through formal assignment, or on an ad hoc basis.
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing.
• Maintain a reporting relationship with the Senior Director, Professional Education & Digital Learning with each assignment.

Reporting Structure:

The Senior Manager, Professional Education – Annual Meeting reports to the Senior Director, Professional Education & Digital Learning.

About American Academy of Otolaryngology-Head and Neck Surgery

The American Academy of Otolaryngology – Head and Neck Surgery http://www.entnet.org one of the oldest medical associations in the nation, represents around 12,000 physicians and allied health professionals who specialize in the diagnosis and treatment of disorders of the ears, nose, throat, and related structures of the head and neck. The Academy serves its members by facilitating the advancement of the science and art of medicine related to otolaryngology and by representing the specialty in governmental and socioeconomic issues. The organization’s mission is “Empowering otolaryngologist-head and neck surgeons to deliver the best patient care.”We take pride in our excellent benefits package offered to eligible employees, which includes medical, dental, and vision coverage. We also provide short and long term disability insurance, life insurance, flexible spending accounts, 403(b) retirement plan, credit union membership, five weeks of PTO, and nine holidays, compressed work schedules and flexible scheduling. We offer a business casual dress environment, free parking, commuter benefits, and walking distance to the King Street Metro. We are proud to be an equal opportunity employer.

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