Who We Are:

The American Academy of Periodontology was founded in 1914 by two women, Drs. Gillette Hayden and Grace Roger Spalding. It was initially named the American Academy of Oral Prophylaxis and Periodontology and began with 18 charter members. The name was changed to the American Academy of Periodontology in 1919. Today, the American Academy of Periodontology (AAP) has a membership of approximately 8,200. The AAP is housed in 14,000 square feet of space at 737 N. Michigan, directly next door to the American Dental Association. 

Our team is dedicated to understanding and meeting the needs of our members, always working with their success in mind.  We are a passionate about what we do, and our commitment to excellence shines through the services and resources we provide. We offer a competitive salary, continuing education, and a substantial benefits package to show how much we appreciate our team.

The Member Data Specialist plays a key role in enhancing the member experience by providing excellent customer service, managing member data, and supporting overall membership operations. This position involves handling membership inquiries, maintaining accurate records, and providing membership information to other departments as needed. The Specialist will also analyze membership data to provide insights for member engagement and the development of member-focused initiatives.

Essential Functions:

Member Data (45%)

• Manage the e-Member Resource Center, ensuring ease of use and up-to-date information.
• Preserve member data in Personify to ensure accuracy and completeness by removing duplicate entries, correcting typos, and standardizing formats.
• Work closely with IT staff to maintain the membership database and assist with testing, system upgrades, and other quality checks.
• Process member applications, renewals, waivers, and transfers ensuring accurate data entry.
• Run database queries and compile membership reports based on the needs of individual departments.
• Process credit card and check transactions, as well as refunds. Provide member follow-up related to payment and other transactional issues, as needed.
• Run membership lists to support mailings, subscription fulfillment, and marketing efforts.
• Provide database-driven support to strategic initiatives as needed.
• Generate and analyze membership reports, including trends, demographics, and engagement statistics.
• Contribute to the design of the membership dashboard and/or data warehouse.

Member Services (45%)

• Serve as the primary point of contact for member inquiries via phone, email, and online platforms, providing timely and professional responses.
• Provide excellent customer service to AAP members, including sharing information related to membership, renewals, and benefits.
• Assist with annual dues preparation.
• Support fulfillment of Perio Store orders and help organize merchandise inventory.
• Participates in the AAP Annual Meeting as needed.

 Administrative Support (10%)

• Compile and organize departmental SOPs and FAQs to support exceptional member service.
• Perform other duties as needed in response to membership department and organizational needs.

Talents and Credentials:

• Bachelor’s degree preferred.  An equivalent combination of education, training, and experience will also be considered.
• A minimum of 3 years of experience providing exceptional customer service and data management in a professional setting. 
• Experience working in non-profit environment or with association or membership-based organization is preferred.
  
• Phone etiquette and strong customer service ability required. Ability to respond to member inquiries with patience, tact, and professionalism are essential.
• Positive attitude, strong interpersonal skills, and the ability to communicate with professionals at all levels.
• Proficiency in Microsoft Office and web-based applications required.
• Comfort with membership-based database software and its applications.
• Experience with Personify is a plus.

 Other:

• Strong capability to work effectively with others and assist others at critical points in the workflow.
• Demonstrated ability to manage numerous projects simultaneously and adhere to stringent production schedules required.
• Superb organizational skills and sound decision-making ability required.
• Ability to travel to the AAP Annual Meeting (3+ day commitment per year).

Benefits and Perks:

• BCBS Medical, Dental, Vision, FSA/HSA, Life Insurance & AD&D, STD, LTD, Long Term Care and EAP
• PTO, Paid Sick, Paid Leave, Holidays, Birthday Pay and Christmas Break
• Professional Development and Training Reimbursement
• Eligibility to participate 401(k) plan with employer match
• Hybrid Work Environment / Business Casual Dress Code (In Office)
• Salary Range: 55-57k based on experience

About American Academy of Periodontology

The American Academy of Periodontology (AAP) member periodontists are specialists in periodontal disease treatment, cosmetic periodontal procedures, and dental implant placement. The American Academy of Periodontology (AAP) is a 7,500-member professional organization for periodontists – specialists in the prevention, diagnosis, and treatment of diseases affecting the gums and supporting structures of the teeth, and in the placement of dental implants. Periodontists are also dentistry’s experts in the treatment of oral inflammation and receive three additional years of specialized training following dental school. Periodontics is one of the 12 dental specialties recognized by the American Dental Association. The Academy’s purpose is to advance the periodontal and general health of the public and promote excellence in the practice of periodontics.

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