The Meeting Manager is responsible for planning 2 national and 2 regional association conferences per year and their main components, including site selection, speaker coordination, audio visual, food & beverage, continuing medical education, exhibits, and scientific posters at nationally-recognized association management firm. 

Key Responsibilities

- Circulate RFPs for site selection, conduct site visits, contracting venues
- Work with program chairs on schedule development, speaker invitations/logistics
- Coordinate AV, F&B, room setups with properties
- Coordinate exhibits and posters
- Implement conference evaluation tools, collecting & analyzing data
- Coordinate CME applications and associated requirements
- Select vendors: security, print, mobile app, staffing, design, transportation, etc.
- Coordinate special events
- Oversee team members who work on event promotion and registration

Requirements

- Bachelor’s degree 
- Excellent communication skills with a strong focus on customer service
- Ability to work well in a team and independently
- Excellent organizational, time management and attention to detail skills
- Ability to work well under pressure and firm deadlines
- Strong problem-solving skills
- Computer literacy with expert knowledge of Microsoft Office
- Knowledge of Zoom Webinars
- Experience planning medical or scientific meetings, knowledge of medical CME
- Current CMP credential highly desired
- Minimum of 3 years previous meeting planning experience required
- Knowledge of Cadmium Meeting Platform is preferred
- Previous MAC experience preferred (we are a MAC only office)

About HollandParlette

For over 40 years, HollandParlette has been providing management and specialized administrative services to professional societies and trade associations using a for-profit approach that runs not-for-profit associations like businesses. We manage associations of varying sizes and annual budgets. Within the AMC model, HollandParlette affords association clients the characteristics of economies of scale, experience in the association marketplace, flexibility and adaptability, buying power and centralized facilities. By handling the day-to-day operations and management of non-profit trade and professional associations in a variety of diverse fields that include health care, engineering, real estate, financial services, and scientific research, HollandParlette alleviates your board from administrative and procedural matters so they can concentrate on planning and policy-making. Specifically, HollandParlette delivers: A full-time staff and office headquarters at a fraction of the cost of a private office. Strategic leadership and direction to help your board achieve your mission. The skills necessary to grow an organization while ensuring cost efficiency. Assurance that all ...clerical, administrative and procedural matters are implemented accurately and in a timely and courteous manner. A team that implements successful programs, creates financial stability and builds cohesive relationships with members. We pride ourselves in taking a hands-on, active role in the associations we manage and provide guidance based on our 30+ years of experience. The results of our efforts speak for themselves: From membership growth to producing well-attended annual conferences and steering legislative bills toward passage for international, national, state local associations, HollandParlette delivers.

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