Introduction­­­

NACUBO is committed to diversity because it enriches and strengthens how we advance our mission, just as it does for institutions of higher education. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Our goal is to be the place where a diverse mix of talented people want to come, to stay and do their best work.

Creativity and cross-team collaboration drive NACUBO’s achievements and contribute to individual success. All staff members are encouraged to think creatively about how they and NACUBO can address mission, member needs, and challenges that will inevitably arise from time to time. They are also encouraged to develop and nurture strong partnerships throughout the association. These partnerships help individuals, teams, and the association accomplish the activities, goals and strategies of the organization and of individual positions.

Imagination, innovation, and curiosity are welcome, and all require some risk taking. NACUBO encourages staff to engage in bold thinking, to put forward new ideas and proposals, and to openly debate the risks – upside and downside – associated with new ideas.

Each member of the NACUBO staff is responsible for creating and sustaining esprit de corps across the organization.

To accomplish all of this, staff will need strong communication and strategic thinking skills. NACUBO is committed to nurturing these skills in all staff members.

Position Summary

Reporting to the Senior Director, Meetings and Events, the Meeting Planner, collaborates with members of the Leadership Development team and other NACUBO staff to plan and execute NACUBO programs and workshops.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

Workshops:

• Manages all aspects of pre meeting logistics including agenda/specifications development, food and beverage selections, event audiovisual/production requirements, contract negotiation, auxiliary event activities room set-up, hotel and planning timelines, and space assignments. The position evaluates and manages outside vendors to achieve event goals and objectives.
• Manages all logistical aspects of the event onsite, anticipates challenges, implements appropriate solutions and troubleshoots issues as they arise.
• Acts as liaison with hotels for hotel logistics pre and post meeting.
• Monitors and maintains attendance reports, food and beverage histories, housing and room block pick up histories, and attendance trends.
• Supports the Senior Director, Meetings and Events, with selection and management of site selection and vendors used for Workshops.
• Works in conjunction with the program manager, content experts, and program committees to establish and manage the program development process.
• Utilizes software platforms to build and update the event website and meeting app, build pre and post event communications, track registrations, and pull reports for each event.
• Works in conjunction with the Marketing and Communications team to produce graphics, signage, and eblast language.
• Works in conjunction with the Coordinator, Meetings and Events to manage the pre and onsite registration process.
• Manages sign inventory.
• Collaborates with the Business Development team on exhibit registration, sales, onsite matters, and sponsorship recognition and fulfillment.
• Serves as a backup/additional support for onsite management of NACUBO programs on an as needed basis.

Other Duties:

• Assists the Senior Director, Meetings and Events, with planning meetings for affiliate NACUBO groups or functions, such as board meetings, committee meetings, ad hoc meetings, etc. Responsibilities include hotel site selection and contract negotiation, food and beverage, housing, room set up.
• Assists the Senior Director, Meetings and Events with correspondence and other administrative tasks.
• Performs other duties as assigned.

Competencies

1. Analytical/Problem Solving
2. Customer/Member Focus
3. Financial Acumen
4. Project Management
5. Technical/Professional Knowledge
6. Innovation
7. Teamwork
8. Outcomes Focus

Work Environment

This position is remote, but the incumbent sometimes works in the office. The incumbent will use standard office equipment such as a laptop or computer, phone, and printer/copier. Temperatures in a remote and office environment may fluctuate.

Physical Demands

1. Sedentary work: Exerting up to 10 pounds occasionally.
2. To perform the duties of this position, the employee is regularly required to talk and hear. The employee may frequently be required to stand, walk, use hands and fingers to type, handle or feel, and reach with arms and hands. Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time regular position. Days and hours of work are Monday through Friday 8:45 a.m. to 4:45 p.m. There may be occasional evening and weekend work as job duties or projects require it.

Travel

Travel is primarily local during the business day, however, some out-of-the-area travel and overnight may be expected. Travel is expected between 25%-35% of the time.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Other Duties

Please note this position description does not cover, contain or list a fully comprehensive listing of duties or responsibilities that are required of the employee in this role. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

1. Bachelor’s degree required. 
2. Three to five years of related professional experience
3. Excellent written and oral communication skills.
4. Self-motivated with strong organizational skills.

About NACUBO

The National Association for College and University Business Officers (NACUBO) is the premier membership association serving all areas of higher education’s business and finance offices with professional training, advocacy, research, and consulting services. NACUBO’s membership includes approximately 1,700 institutions of higher education and 40,000 individuals. Established in 1962, NACUBO has been an association since it succeeded a federation of associations of business officers that had given the profession a framework since 1951. NACUBO now represents more than two-thirds of the higher education institutions in the United States.

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