Join Our Team! 

Are you an organized, detail-oriented professional with a passion for events and sales? We’re looking for an Event Sales Administrator to join our dynamic team!

About the Role:

As the Event Sales Administrator, you’ll play a vital support role in our Events Department, assisting with sales administration for exhibit space and sponsorship inventory across our international conventions, conferences, and advocacy events. You’ll work closely with our Sales & Client Operations Manager to ensure seamless communication with exhibitors and sponsors while managing contracts, invoicing, reporting, and on-site sales efforts.

Reports to: Director of Meetings & Events

What You’ll Do:

• Support Sales & Client Operations Manager: Assist in managing exhibitor and sponsor relationships, serving as a backup point of contact when needed.
• Sales Process Assistance: Answer inquiries from prospective and existing clients, process contracts, and initiate invoicing for exhibit space and sponsorship sales.
• Financial Processing & Tracking: Manage payments, create deposit slips, complete exhibitor forms, and work with the accounting team to ensure payments are correctly allocated.
• Sales Performance Monitoring: Track sales progress and generate weekly reports to keep the team informed.
• Payment Collections & Deadlines: Communicate with clients regarding payment deadlines, follow up on outstanding balances, and assist in collections.
• Membership Coordination: Work with the membership team to identify non-partner customers for outreach and ensure correct pricing based on partner status.
• On-Site Exhibit Space Sales: Assist in planning and executing exhibit space renewal sales at selected events. This role requires 3-4 trips per year, with event-related travel generally lasting 3-5 days per trip.
• Event Logistics Support: Help with packing and shipping materials for competitive events where our organization has a booth.
• Outbound Sales & Marketing Support: Assist with email outreach to prospective exhibitors and sponsors.
• Database & Software Management: Utilize AOC’s association management software (Impexium) and exhibit management software (MapYourShow) to track customer data, update records, manage invoicing, and monitor sales performance.

Who You Are:

• Highly Organized & Detail-Oriented: You have strong time management skills, can juggle multiple priorities, and maintain accuracy in a fast-paced environment.
• Customer-Focused Communicator: You have excellent verbal and written communication skills, are comfortable interacting with clients, and can provide outstanding customer service.
• Team Player with a Proactive Mindset: You thrive in a collaborative team environment but can also work independently, taking initiative when needed.
• Sales & Relationship Builder: You understand the sales process, enjoy building relationships with clients, and can confidently assist in sales and renewal efforts.
• Tech-Savvy & Adaptable: You are comfortable using databases, sales tracking software, and standard business tools like Excel, CRM systems, and sales platforms.
• Problem-Solver: You’re resourceful, able to troubleshoot issues as they arise, and always looking for ways to improve efficiency.
• Excited About Events & Exhibitions: You have an interest in the events industry and are eager to contribute to the success of conferences and trade shows.
• Ideally Located in the Washington, DC, Area: Local candidates preferred, but not required

Apply using submission app or submit resume to Kathy Hartness, Director of Meetings & Events, at hartness@crows.org.