TITLE: Sr. Specialist, ARP Programs

STATUS:  Exempt

LEVEL: Senior Specialist

DIRECT SUPERVISOR: Executive Director, ARP

SUPERVISORY POSITION

LOCATION:   Remote in the United States

POSITION DESCRIPTION SUMMARY:

The position is charged with managing part of the ARP committee portfolio, including ad hoc work group and task forces as assigned. This includes serving as staff liaison, supporting the assigned committees in realizing their Programs of Work to expand ARP programs targeted at rheumatology’s interprofessional disciplines. This position will lead content development of ARP’s online education portfolio, including a working knowledge of ARP’s preferred educational technology platform. This position is responsible for developing and adhering to committee and project budgets and ensuring alignment of all committee activities with the ARP and the College’s strategic priorities.

DUTIES & RESPONSIBILITIES:

• At direction of the Executive Director, and with support from the Coordinator, ARP, provide guidance, consultation, and support to committees and subcommittees to successfully initiate, implement, and complete projects, as assigned for groups such as:
• ARP standing subcommittees: Interprofessional Practice & Management & eLearning
  • Work groups and task forces, as assigned
• Oversee committee activities and programs, including fiscal oversight of the committee and/or project budget and planning, including income and expenses.
• Develop detailed project plans, timelines, and identify resources needed to accomplish the work set forth by the committees
• Apply adult education best practices to the development of online education products, in coordination with committee(s) and staff across multiple departments
• Edit existing online education products using the Articulate platform
• Support ARP officers, ARP ED, and designated task force members (volunteer and staff) in the ACR strategic planning exercises every 3-5 years to set organizational goals and define strategies to achieve desirable outcomes.
• Manage sound fiscal oversight of products and services, including budgeting, produce pricing, sponsorship/grant revenues for products attributable to the ARP budget.
• Manage the ARP relationship with third party online education development vendor(s), ensuring the ARP’s needs are met and all contracted work is completed to ARP satisfaction
• Supports committee(s) by providing data, analytics, reports, and completing minutes in a timely manner to facilitate decision making and interactions with other organizational leaders and committees
• Attend all committee meetings; take an active role in developing the agenda with the Committee Chair, and creation of appropriate meeting materials
• Review and revise each committee Program of Work annually in coordination with the committee chair, ARP President-Elect, and Executive Director, ARP
• Ensure cohesion between committees and projects, within the ARP and the College, as appropriate.
• Staff liaison to ad hoc ARP work groups and task forces, as assigned by the ARP Executive Director.
• Any other duties as assigned by the ARP Executive Director, VP, Membership Experience & Governance, or the ACR Executive Vice President.
• Direct supervision of direct reports:
  • Recruits for the position(s) as the hiring manager and selects qualified talent.
  • Provides clarity to responsibilities, goals, expectations, and objectives to employees.
  • Provides guidance and support to employees to complete work activities.
  • Responsible for employee development; provide timely coaching and feedback to ensure performance is in alignment with expectations and provides opportunities for acquisition of skills and knowledge necessary to succeed in the current role and advance employee's career.
  • Manage constant change; develop a high-performing team to be diligent and transparent in their work.
  • Regularly communicate deadlines and interdependency to ensure milestones are met and to ensure cross functional teams have the information and assets needed to effectively deliver key priorities.

QUALIFICATIONS:

• BA/ BS plus five (5) years’ experience in managing committee and project work, or MS/MA/MBA/JD plus three (3) years’ experience in a related field, or more than eight (8) years’ experience with no post-secondary degree.
• Experience developing adult online education and working with related technology preferred
• Excellent project management skills, with proven track record for completing projects on time and on budget.
• Creative problem-solving skills, ability to bring consensus.
• Demonstrated expertise and success in:
  • Excellent and clear oral and written communication.
  • Ability to balance multiple priorities and meet deadlines.
  • Highly developed sense of integrity and commitment to working as part of a team.
  • Excellent interpersonal skills with the ability to work with staff, volunteers, members, and vendors tactfully and efficiently.
  • Financial oversight and educational grant management.
  • Product management and marketing.
  • Ability to formulate ideas/solutions and solve problems.
• Ability to travel up to 10% per year.
• Experience with virtual meeting software applications such as Zoom, Microsoft Teams or similar is a plus.
• Extensive professional experience with Microsoft Office Suite, including Access, Online Databases, Excel, PowerPoint, Outlook, and Word is required. Web browsing proficiency is also required.
• Familiarity with project management software such Asana, Inc and with finance/ accounting software such Adaptive, is a plus.
• Supervisor experience is preferred.

The ACR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The ACR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business.

This is not a contract. The description and duties as they relate to this position are subject to change as reasonable business necessity dictates. In the event of such changes, a new job description may be created.

About American College of Rheumatology

With nearly 8,500 physicians, health professionals, researchers, medical students, and scientists worldwide, the American College of Rheumatology (ACR) is the home of the rheumatology community. The ACR is a values-based organization, and as such focuses on the cultural values of transparency, accountability, collaboration, community, inclusion, and innovation across all interactions within and across departments, with members and volunteers, and external organizations with whom we work. We believe culture, communication and collaboration leads to excellence and allows our employees to fully flourish.

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