Position Responsibilities

The Small Business Investor Alliance (SBIA) is seeking an Events Manager.  This position is a key part of the events team and will oversee other members of the events team. The Manager prepares and facilitates logistics for the Association’s event offerings including Conferences, Small-Group Meetings, Networking Activities, Private Dinners, Educational Classes, and Webinars.  The Association produces 17+ events per year, across the country and locally in DC, with attendance ranging from 20-600 people.  This position functions as part of the Events Team and is responsible for a subset of those events.  This position requires an experienced, highly organized, detail-oriented individual who can work independently, as part of a team, and as a leader. 

Essential Job Functions

• Plan and execute the Association’s event offerings, including detailed budgeting, as assigned
• Collaborate with member committees following the “listen, learn, help, lead” model in planning and executing events
• Develop RFPs and perform venue selections; negotiate costs and services with vendors; secure event space, arrange food and beverage selections, coordinate AV and other services as needed.
• Responsible for food and beverage orders and guarantees, AV and room set-up, managing room blocks, as well as developing and adhering to the budget for events
• Ensure the event registration process is flawless, including the on-line event registration form, monitoring registrations for accuracy, completeness, adherence to requirements and capacity limits, creating and maintaining registration lists, as well as assisting with registration needs for VIPs, speakers, and sponsors
• Coordinate pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups
• Coordinate members of events team assigned to event to ensure adequate and efficient staffing
• Advise on event content and responsibility for speaker and faculty coordination to include scheduling pre-planning calls, collection of bios, headshots, presentations, and other event-related logistics and follow-ups
• Oversee the production of name badges, signage and on-site materials
• Maintain and adhere to event planning documents and checklists as well as associated deadlines
• Manage on-site logistics and event staff, as well as oversee coordination with the venue and all vendors; Collaborate with the Marketing Team on event concept, graphic design/production/printing, and event marketing.
• Ensure events comply with insurance, health and safety standards
• Oversee the execution of the Association’s private, pre-scheduled, meetings opportunities for specific industry groups, including set-up and maintenance of the proprietary platform and on-site coordination
• Oversee the inventory of events-related items, supplies, and promotional items; as well as the shipment of materials to/from events.
• In charge of post-event follow-ups, including survey administration, invoice processing, distribution of conference materials and presentations, processing cancellations and refunds, budget review
• Maintain event-related attendee statistics, as well as registration pacing and housing reports
• Respond to general association and event-related inquiries and regularly engage with Association members
• Other events projects and responsibilities as assigned
• Learn the industry and then remain up to date on developments in the industry

Working Conditions

• Office is located in downtown Washington, DC
• In-office work a minimum of 3-4 days per week, with telework 1-2 days a week, subject to change.
• A professional, fast paced environment
• Travel is required – all domestic
• Occasional work outside regular business hours leading up to and during events is likely
• Events occur both locally and across the country

Benefits

• Competitive salary plus bonus
• Health Insurance
• Dental Insurance
• Life Insurance
• 401(k)

Education and Experience Requirements

• Bachelor’s Degree required
• 5+ years of experience in event planning for events of 200+ attendees
• Experience working in a professional office environment; Trade or Professional Association experience preferred
• Positive, enthusiastic attitude and customer-oriented demeanor
• Experience with Aventri or other event registration platform preferred
• Experience with Growthzone or other Association Management System
• Proficiency with Microsoft Office software (Word, Excel, Power Point, and Outlook)
• Ability to organize, prioritize, initiate and coordinate multiple tasks and projects to meet deadlines
• Strong work ethic
• Excellent oral and written communication skills
• Extremely detailed oriented
• Ability to travel and attend 6+ events per year
• Desire for professional growth, development and a passion for earning success

About Small Business Investor Alliance

Founded in 1958, the Small Business Investor Alliance is the trade association of senior private equity investment professionals focused on the lower middle market whose members represent the entire private capital ecosystem. It is an alliance for professional fellowship, business opportunities, innovation, advocacy, regulatory expertise, and market data. Our members invest in growing domestic small businesses.

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