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Practice Manager, Scientific Documentation (Clinical Practice Guidelines)
Endocrine Society
Details
Posted: 11-Mar-25
Location: Washington, D.C.
Type: Full Time (Remote & In Office)
Salary: $70,500 - $84,500
Categories:
Administrative, Clerical, Support
Project Management/Program Development
Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.
Provides day-to-day project management of the task forces that develop the endocrine society’s clinical practice guidelines. Task forces are composed of international experts in the field of endocrinology and related specialties who develop recommendations based on the best available scientific evidence. These recommendations guide clinicians in their delivery of high-quality patient care. This position serves as staff liaison to the task forces, manages the guideline development and publication process for each, and ensures efficient task force processes and outcomes. Incumbent in this role will implement process improvements and new developments in guideline methodology under the guidance of the director, clinical practice guidelines. Additionally, this position will assist in other responsibilities such as the development of user-friendly point-of-care-tools, apps, and other products, to ensure wide dissemination of guideline recommendations to our members and other audiences.
What you’ll bring to the job:
- Bachelor’s degree required
- 3-5 years experience with evidence-based guideline and/or systematic review development
- Previous project-management experience essential, preferably in a medical society or other clinical environment
- Strong project management skills necessary to coordinate the workings of a task force of up to 15 people
- Ability to work effectively with all multi-disciplinary team members, both internal and external
- Be highly motivated, results-oriented, and able to prioritize efforts to use limited resources efficiently
- Excellent organizational skills and ability to work independently
- Proficiency in Microsoft Office, specifically in Outlook, Word, PowerPoint and Excel required; ability to learn new technology as required
Our Values:
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
- Serve as staff liaison to guideline task forces. Responsibilities include:
- Track timelines and report progress of task forces to supervisor
- Facilitate nomination, vetting, and launch process for new task forces
- Manage conflict of interest review process
- Schedule and attend task force meetings, develop agendas, action items and progress reports
- Prepare, edit, and combine draft guideline manuscripts
- Manage references using EndNote and other online reference managers
- Identify, track, and follow-up on action items
- Work with evidence-based review vendor to ensure production and publication of robust systematic review and meta-analysis reports
- Support guideline methodologists in the implementation of GRADE methodology
- Organize, attend and facilitate 2-day face-to-face task force meetings
- Organize, attend and facilitate face-to-face task force meetings at ENDO
- Facilitate peer review process and resolution of comments
- Work with graphics team to secure high-quality tables and figures for use in publications
- Work with medical writer to prepare final guideline manuscript
- Manage the organization review and approval process
- Work with publications team to project-manage the copyright, editorial review, and publication processes
- Work with marketing and communications team to facilitate the production of press releases, journal articles and other promotional vehicles.
- Implement and improve the guideline development processes outlined in the Standard Operating Procedure, as directed by supervisor
- Work with supervisor and cross-divisional teams to project-manage the production of user-friendly point-of-care-tools, apps, and other products derived from published guideline documents. Such tools will include:
- Pocket Guides
- Guideline Key Points
- Endocrine Society clinical practice guideline app
- Author Q&As in Endocrine News
- On-line, certified and uncertified medical education modules
- Live, didactic education sessions
- Slide decks for Program Directors and other medical/clinical educators
- Patient summaries and educational materials
- Provide secondary support to the Clinical Guidelines Committee and related work groups as assigned by supervisor
- Other duties as assigned which support the operational and strategic development of the Clinical Practice Guidelines team within the Society.
What you’ll do well:
- Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively, and working towards solutions that all team members can support.
- Establish a course of action to achieve results. Anticipate and adjust for problems and roadblocks. Effectively communicate roadblocks/challenges to staff and peers. Focus on what matters and readily own decisions. Effectively prioritize and meet deadlines. Collaborate with others to get task or project completed.
- Effectively communicate ideas, thoughts, and facts in writing. Use correct grammar, punctuation, spelling, and sentence structure. Organize written ideas clearly. Tailor written communication to effectively reach audience. Express ideas clearly and concisely in writing.
- Develop and maintain effective relationships with others to encourage and support communication and teamwork. Demonstrate the ability to build and maintain ongoing, collaborative working relationships with coworkers and members to achieve the goals of the organization.
What you’ll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to make a contribution in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Compensation
This is a full-time, salaried hybrid position. In-office days are Tuesday and Wednesday. This position offers an anticipated compensation of $70,500 - $84,500 and is competitive and commensurate with experience and qualifications. Endocrine Society offers a generous benefits package, including most Federal Holidays off, a health, vision, and dental plan, and a 403B plan with employer match.
Work Location:
This position is located in Washington, DC and walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment. Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.
About Endocrine Society
Endocrine Society is the world's largest and most active professional organization of endocrinologists in the world. Founded in 1916, the Society is internationally known as the leading source of state-of-the-art research and clinical advancements in endocrinology and metabolism. We are dedicated to promoting excellence in research, education and clinical practice in the field of endocrinology. Society membership continues to grow with more than 18,000 members from over 100 countries. These professionals are dedicated to the research and treatment of the full range of endocrine disorders: diabetes, infertility, osteoporosis, thyroid disease, obesity/lipids, growth hormone, pituitary tumors, and adrenal insufficiency.
For employees, Endocrine Society offers a stimulating, collegial work environment of 86 staff where top performance is recognized and appreciated. We pride ourselves on our competitive pay practices and excellent benefits program, including a 10% annual employer contribution to a TIAA-CREF retirement plan, subsidized health, dental and vision insurance, fully paid life and disability income protection, professional development and tuition assistance programs, an on-si...te employee fitness room and generous leave benefits. We have a convenient Downtown D.C. location accessible by the Metro red line Farragut North and blue and orange line Farragut West stations.
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