The Virginia Insurance Continuing Education Board is seeking a part-time Operations Coordinator. This contract position involves remote work with approximately eight in-person meetings throughout the year, most of which are generally held in the Richmond, VA area. The position would average 10-12 hours per week, for an estimated annual compensation of $30,000-$42,000 depending on experience.
The Virginia Insurance Continuing Education Board is dedicated to ensuring the highest professional development standards and ethical conduct within the insurance industry. We are committed to implementing the provisions of Title 38.2, Chapter 18, Article 7 of the Code of Virginia, fostering an environment of continuous learning, and maintaining the integrity and trust of the insurance profession for the benefit of all Virginians.
It is anticipated that the Operations Coordinator will spend an average of 10-12 hours per week fulfilling the duties of the position. The major tasks include, but are not limited to, the following:
Assist the Board in overseeing the Program, executing its powers, and achieving its mission and goals as outlined in the Board’s policies, strategic plan, and plan of operation.
Coordinate and facilitate the meetings and activities of the Board and its committees, including but not limited to:
ensure all meeting times are planned and posted in a timely manner in accordance with the Virginia Code;
assist and encourage committee chairs to schedule and hold committee meetings within three weeks of quarterly and annual Board meetings;
collaborate with the Board Secretary to prepare and disseminate minutes of Board meetings within one week of adjournment;
monitor attendance of Board members at Board meetings;
locate, visit and select sites for Board meetings;
negotiate and contract with the host facility with Board approval
work and coordinate with the host facility on all meeting logistics;
oversee and manage audio-visual needs for all Board meetings;
prepare and distribute agendas and materials for Board meetings;
plan for meals and breaks as needed for Board meetings;
maintain working knowledge of Robert’s Rules of Order to assist the Board in ensuring procedural rules are followed during Board meetings
Act as a liaison between the Board and the Bureau, the Commission, and the Board’s partners and vendors as needed.
Provide timely updates to the Board regarding relevant Board and administrative matters.
Assist the Board and its partners and vendors with any statutory and contractual obligations, requests for proposals, and purchasing activities.
Jointly with the Chairman and Secretary of the Board, prepare and disseminate official correspondence of the Board, and, jointly with designated officers, execute legal documents.
Oversee and maintain the Board’s online collaboration tool (currently “Basecamp,” a project-management platform), research the potential use of new online collaboration tool, and assist the Board with any transition between such online platforms.
Provide technical assistance and expertise to the Board, including, but not limited to:
address audio-visual needs;
maintain a document database and system of record retention;
maintain social media accounts, including LinkedIn, Facebook, etc.;
facilitate virtual meetings using Zoom, Microsoft Teams, or other appropriate platform;
utilize Microsoft, Google or other desktop applications;
leverage web technology;
address other needs as assigned by the Board
Assist the Board with orientation of new Board members.
Undertake any other projects assigned by the Board that it deems reasonable and appropriate.
Collaborate with the Board in developing annual goals and objectives to be met in its service delivery to the Board under its contract.
Qualifications:
The ideal candidate should possess the following:
Minimum 3 years of professional experience in association/board management.
Excellent written and verbal communication skills, and organizational skills, with a keen attention to detail.
Self-motivation; ability to work both independently and collaboratively with Board members to achieve the Board’s mission, with limited supervision.
Proficiency with Microsoft Office and Google Suites, and virtual platforms like Zoom, as well as online collaboration tools like Basecamp.
Comfort with technology, and the capability to learn new software quickly.
The ability to travel for the annual meeting.
To apply: Send a cover letter, resume and compensation requirements on or before February 28, 2025, to bharris@viceb.org
