The Association for Academic Pathology is seeking a part-time (minimum 20 hours per week) Administrative Assistant to provide support to the management and core activities of a 501(c)(3) organization of academic pathology leaders at medical schools throughout the US and Canada.  This position has the potential to grow into a program coordinator or office manager role for candidates who aspire to growth potential and/or a full-time position.  Excellent writing and communication skills, attention to detail, and ability to work independently are essential to success in this role. 

Key responsibilities:

• Provide administrative support to the Executive Director and Programs Manager.
• Schedule virtual meetings of committees, working groups and other ad hoc members (using email, Doodle and MS Outlook).
• Add or delete attendees and modify or cancel meetings (in MS Outlook), when scheduled meetings or participants change. 
• Maintain committee and work group rosters and relevant member subscriptions to listservs.
• Serve as the primary administrator of the virtual meeting platform (Zoom):
  • Create virtual meetings and events (in Zoom) and attend them to provide technical support.
  • Trim/edit meeting and event recordings (in Zoom), and provide recording links to relevant staff and members.
  • Be familiar with virtual platform features, adjust settings, and inform staff of relevant platform updates. 
• Draft communications, such as meeting announcements and newsletter articles.
• Construct surveys (in Survey Monkey) based on approved content.
• Monitor and export survey data to prepare for analysis by relevant staff and members.
• Monitor, redirect and address email and phone inquiries.

Key qualifications:

• Experience in a non-profit association, academic or medical environment.
• Strong organizational skills and the ability to manage multiple responsibilities and priorities effectively.
• Excellent communication, interpersonal, and collaborative abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.).
• Proficiency in or adaptability to other technical platforms, such as Zoom, Doodle, and Survey Monkey.
• Ability to take initiative, work independently, and handle confidential information appropriately.
• Graphic design, bookkeeping or human resources skills or interest are a plus and should be noted when applying.

About Association for Academic Pathology

The Association for Academic Pathology (AAPath), formerly the Association of Pathology Chairs (APC), is a non-profit society which serves as the voice of academic departments of Pathology in the U.S. and Canada. AAPath exists to provide leadership and advocacy for the dynamic discipline of Pathology, and to enable academic departments to meet the demands of their three missions: medical education, research, and practice. The AAPath provides education, training, information resources, and networking opportunities for members of the five membership sections. Those sections are: Chairs (Departmental Chairs, Vice Chairs, and Senior Fellows); PRODS (Residency Program Directors and Associate Program Directors); UMEDS (Directors of Undergraduate Medical Education/Medical School); APEX (Academic Pathology Executives Section); and GMEAS (Residency and Fellowship Program Coordinators).

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