Summary/Objective  
ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team to manage the Executive Office.  Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work. 
 

The position is responsible for managing day-to-day activities of the President & CEO’s office, as well as assisting with the operations for the ASAE Board of Directors.

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Acts as a first line of defense to the Executive Office, fielding emails and calls.
• Manages the CEO’s calendar, travel arrangements, and expense reporting
• Drafts communications, talking points and other documents for Executive Office and Executive Committee. 
• Manage and updates the governance calendar, inclusive of Foundation and Policy events throughout the year.
• Manages and prepares schedules for the ASAE Board of Directors and Executive Committee during the ASAE Annual Meeting.
• Provides administrative support to ASAE’s Board of Directors meetings each year. Works closely with the Chief, Public Policy and Governance Officer to prepare the agenda.
• Plans and coordinates materials for board books through board portal and prepares minutes of the board meetings. 
• Works closely with the Marketing team regarding scripting and scheduling for the ASAE Annual Meeting and Exposition.
• Works closely with the Meetings Team on schedule for CEO and Board Chair, including mandatory events and events to consider.
• Works with the Chief Public Policy and Governance Office on the Leadership Committee from the initial call for nominations to the installation of the new board members, ensuring it is in line with by-law requirements.  
• Coordinates the meetings of the Leadership Team, prepares materials as necessary. Administers ongoing projects.  
• Supports President & CEO with their ongoing volunteer activities as requested.  
• Supports selection process, retreat and other event planning initiatives and serves as onsite contact during retreat and other events.  
• Works closely with HR on the creation of All-Staff Meeting calendar and agenda.
• Works closely with IT to ensure Executive Office equipment is running smoothly.
• Works closely with Finance to ensure the CEO has regular meetings and reporting from finance.
• Works closely with Leadership Team outside of monthly calls on special projects as assigned.
  
  

Essential Skills 

• Ability to thrive in a high stress, fast paced environment.
• High level of proficiency with multi-tasking. 
• Highly organized, with the ability to prioritize and meet multiple deadlines.   
• Effective communication skills. 
• Proactive problem solver.
• High degree of confidentiality and discretion. 
• Advanced Microsoft 365, OnBoard (board platform), Open Water, Wicket skills 
• High level of customer service and people skills 
• Must be flexible and willing to take on duties as assigned.
• Capability in addressing diverse social dynamics.

Required Education and Experience  

Undergraduate degree or equivalent combination of education, training and experience

• Seven to ten years of increasing level and varied responsibility with C-Suite and board of directors. 

• Preferred Education and Experience
  Association experience is preferred, but not required.

  Supervisory Responsibility  
  This position does not have supervisory responsibilities.
  
  

  Work Environment 
  This position operates in a professional office environment and routinely uses standard office equipment.  This position is eligible to participate in the work from home program.
  
  

Physical Demands 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

• Position Type and Expected Hours of Work  
  This is a full-time position. Days and hours of work Monday through Friday, 8:30 a.m. to 5:00 p.m. with Friday being remote (Monday – Thursday are in office days).  Weekend and evening work will likely be required - on occasion.

   

  Travel  
  Travel is expected to the Board of Directors and annual meetings, as well as possible site visits in conjunction with these meetings.    
  
  

  Work authorization

  Must be able to work legally in the United States without sponsorship.

• Benefits Offered:

• Hybrid Work from Home Arrangements
• Flexible Work Hours
• Business Casual Dress Code
• Medical, Dental, Vision
• Prescription Plan
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• Generous 401k Retirement Plan
• Life and AD&D Insurance
• STD/LTD
• Employee Assistance Program (EAP)
• AFLAC
• Legal and Identity Theft Plans
• Company Paid Professional Development
• Tuition Reimbursement
• Computer Purchase Program

About ASAE: The Center for Association Leadership

Our organizational members are trade associations and individual membership societies that represent almost every sector of the economy and countless professions. Our 42,000 individual members—association professionals and industry partners—lead, manage, and work in or partner with organizations in more than a dozen association management disciplines, from executive management to finance to technology. Together, they represent 7,300 organizations and create a vibrant community that makes the world smarter, safer, and better every day. With support of the ASAE Foundation, a separate nonprofit entity, ASAE is the premier source of learning, knowledge, and future-oriented research for the association and nonprofit profession and provides resources, education, ideas, and advocacy to enhance the power and performance of the association and nonprofit community. ASAE Business Services, Inc. (ABSI), ASAE’s wholly-owned subsidiary, provides business solutions to the association community that help associations grow and prosper, save time and money, and simplify the business of running an association.

Connections working at ASAE: The Center for Association Leadership