Position Purpose:  The Governance Manager and Executive Assistant will support the CEO, President, BOD and staff in the administration of AACE (c6/c3) and as needed and for assigned Committees and Task Forces. Supporting all aspects of governance-related matters, including management of communications and coordination of meetings of the AACE/ACE leadership. The Governance Manager and Executive Assistant will support the CEO, President, BOD and staff in the administration of AACE (c6/c3) and as needed and for assigned Committees and Task Forces.

What You Do

• Provide support to Officers and Board to include Executive Committee and Board meetings, Governance website and directory, governance portals, President emails, and the Policy Compendium.
• Provide Executive Assistance and support to the CEO, President, AACE Executive Committee and Board of Directors, Board of Trustees, or other entities as deemed necessary.
• Construct correspondence for the CEO, AACE Executive Committee, Board of Directors, and the College Board of Trustees.
• Prepare follow-up correspondence for internal and external meetings as directed by the CEO.
• Assist Director of Governance, as needed, with board minutes and action sheets.
• Provide support to CEO, President and President-Elect in maintaining ongoing pending files for AACE Committee appointments including but not limited to preparation of thank you and appointment letters, annual Committee member evaluation, maintaining master database of all AACE Committees/Task Forces to include rosters, charges, appointment/thank you letters, and signed Intellectual Property Waivers and Disclosure Forms.
• Make travel arrangements and appointments for the CEO and others as needed and maintain the CEO Outlook calendar.
• Prepare correspondence, letters, reports, and other communications as required by the CEO.
• Manage the Nominating Committee process, ensuring the development of a timeline that aligns with organizational goals and deadlines. Coordinate and schedule meetings and provide necessary resources to support the committee's decision-making process. Ensure all members are informed of their responsibilities, manage communications, and track progress.
• Manage and oversee the Annual Business Meeting to include reports, memorandums to membership and Bylaws amendments.
• Manage and maintain the database, Portal, and Listserv for AACE Executive Committee and AACE Board of Directors.
• Provide support for Annual Meeting and other AACE meetings as needed. Develop meeting schedules for President and CEO.
• Maintain Executive office files.
• Other duties as assigned.

Who You Are 

• College Degree and/or equivalent work-related experience preferred
• Minimum four (4) years of Association Governance experience; or a combination of training, education, and experience that provides the required knowledge and abilities.
• Strong organizational skills and a proactive approach that reflects the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrates effective problem-solving, good judgment and decision-making capability.
• Effective interpersonal skills and professionalism with the ability to build positive relationships and deliver the highest level of service to stakeholders, including staff, board members and external partners and customers.
• Expert level written, editing and verbal communication skills.
• Highly resourceful team-player, with the ability to be extremely effective independently with minimal supervision.
• Possesses project management skills, including the ability to streamline and improve processes.
• Proven ability to handle confidential information with discretion and professionalism.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Advanced knowledge of Windows Operating Systems, Microsoft applications, databases, and internet communications.
• Must be willing to work outside of normal working hours including evenings and weekends, and travel as needed.

Who You Are 

• College Degree and/or equivalent work-related experience preferred
• Minimum four (4) years of Association Governance experience; or a combination of training, education, and experience that provides the required knowledge and abilities.
• Strong organizational skills and a proactive approach that reflects the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrates effective problem-solving, good judgment and decision-making capability.
• Effective interpersonal skills and professionalism with the ability to build positive relationships and deliver the highest level of service to stakeholders, including staff, board members and external partners and customers.
• Expert level written, editing and verbal communication skills.
• Highly resourceful team-player, with the ability to be extremely effective independently with minimal supervision.
• Possesses project management skills, including the ability to streamline and improve processes.
• Proven ability to handle confidential information with discretion and professionalism.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Advanced knowledge of Windows Operating Systems, Microsoft applications, databases, and internet communications.
• Must be willing to work outside of normal working hours including evenings and weekends, and travel as needed.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

AACE is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.

About American Association of Clinical Endocrinology

About AACE Welcome to American Association of Clinical Endocrinology (AACE). Founded in 1991, we are a global, inclusive community of more than 5,700 endocrine-focused clinical members, affiliates and partners from every walk of professional life. We are a dynamic organization that continues to lead the way in the endocrine community with clinical knowledge and experience. Formerly known as the American Association of Clinical Endocrinologists, in 2020 we launched a new name and brand that will further our mission. Learn more about the change here. Our mission is elevating the practice of clinical endocrinology to improve global health. Our vision is achieving healthier communities through endocrine innovation, education, and care. Core Values: Patient Care Centered Inclusive Collaborative Excellence Innovative We are the human face and the professional hands of endocrinology that touch tens of millions of patients a year with the latest clinical advances, to improve the health and the lives of those who live with endocrine and metabolic disorders. As the vital hub of knowledge and experience in clinical endocrinology, we define the best paths of patient care... and disease prevention, educate multi-disciplinary care teams and our patients, and set the factual record straight about endocrine diseases. Together, we are elevating the practice of clinical endocrinology to benefit each individual patient and the health of our society. For our members, we offer an inclusive community that shares and disseminates our collective knowledge, experience, ideas and ideals, giving each member a voice. For our patients, we translate the complex science of some of the world’s most serious, endemic and fast-growing diseases in order to optimize their care. With our partners, we collaborate to accelerate the implementation of evidence-based best practices so that patients can benefit from medical advances as soon as possible. For the public, we proactively educate and communicate about endocrine diseases and the valuable role endocrinologists play in treating them. Together, we are the human face, and the human touch, of endocrinology. Together, we are AACE.

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