Position Overview

Experienced, senior-level assistant to (i) provide day-to-day support to the Society President & CEO, (ii) administration for the Board of Directors and Board committees, and (iii) other office related support activities as directed. Responsibilities include, but are not limited to:

• Maintaining CEO’s calendar, scheduling meetings, assisting with committees and board logistics and administration including agendas and minutes.
• Making CEO travel arrangements and creating itineraries, preparing, reviewing, submitting and tracking expense reports, proofreading emails and correspondence.
• With CEO, identifying, reviewing and tracking key internal/external deadlines to facilitate a timely response.
• Coordinating logistics and prep materials for CEO with respect to Society speaking or representative engagements (handling hotel, airline, car rental, expense reports, etc.).
• Developing relationships with peers of key constituents to aid in the successful planning and execution of internal and external CEO commitments.
• Acting as administrative liaison to the Society’s Board and committees, distributing related communications including meeting materials and logistics information, and timely fielding of inquiries.
• Supporting the Board nominations and governance processes (evaluations, surveys, bylaws proposals, annual meeting and voting logistics, etc.).
• Organizing and maintaining meeting and ancillary records pertaining to the Board and other leadership meetings, as requested.
• Providing support for National programs, as requested and as time permits.
• Providing administrative support for National office activities, including policy and advocacy matters and working with the Society’s Operational lead, as time permits.
• This position reports directly to the CEO but will work closely with other Society leaders and all staff.

Qualifications

• Demonstrate high levels of oral, written, and interpersonal communications skills.
• Be collaborative, well-organized, detail-oriented, flexible, and a self-starter.
• Exhibit a high level of discretion, tact, and poise.
• Have strong organizational and time management skills.
• Be able to effectively plan work activities and manage to tight deadlines.
• Desire and ability to act as a team player with a positive, constructive approach to addressing challenges and opportunities as they arise. 
• Appropriately represent the Society and CEO to Society members and the public at large.

 Education and Experience

• 3+ years of experience supporting a corporate or non-profit executive and boards.
• College degree. B.S or B.A degree in a business-related field of study required.
• Proficiency in Microsoft Word, Excel, PowerPoint, and be technology oriented.
• Familiarity with and prior use of a board portal is preferred (the Society uses Boardvantage).

Working Environment

We currently follow a hybrid work structure. Given the CEO interaction, we expect the postholder to work on site in our New York City office four days a week.

Some travel within the U.S. to attend or administratively support Society conferences and CEO related meetings is required.

The Society offers a full suite of subsidized healthcare, vision, dental and others plans, generous PTO based on experience and position level, and a 401k Plan with a Society match of up to 6% based on employee contributions.