The Hearth, Patio, and Barbecue Association (HPBA) is in search of a highly-skilled, experienced Executive Assistant to support our President & CEO, ensuring operational excellence while providing top-level executive support.

This is a newly created position.

About Us

The Hearth, Patio & Barbecue Association (HPBA) is based out of the DC area and is the heartbeat of industries that bring warmth, flavor, and joy to our lives. We champion the essential products that make family gatherings and moments with friends unforgettable—from cozy fireplaces to sizzling barbecue grills and inviting outdoor living accessories. Fun fact: Over 80% of households have a barbecue grill! Join us in celebrating and promoting the products that enrich our everyday experiences and create lasting memories.

Key Responsibilities

This role requires being onsite in Arlington, VA, 4-6 days each month, depending on the season and organizational events. This is a work-from-home position the majority of the time with some travel, 5-10%. While in-office presence is not daily, sometimes attendance required is short-notice.

• Manage the CEO's daily schedule, emails, travel arrangements, schedule, and meeting preparation with precision.
• Work collaboratively daily with the CEO to ensure goals are achieved.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist in the planning and coordination of events and meetings, ensuring all details are executed seamlessly.
• Communicate and engage confidently and effectively with executives, stakeholders, vendors, and team members, ensuring all interactions exhibit clarity, professionalism to navigate quickly and efficiently.
• Provide comprehensive support across a range of tasks and projects.
• Occasional errands: procurement, shipping, etc.
• Organizational skills that includes filing, organizing and maintaining systems

Required skills/abilities

• Sound judgment and composure in high-pressure situations.
• Sharp eye for details while project managing competing priorities.
• Confident and steady, comfortable with direction and fast-paced environments.
• Receptive to direct and constructive feedback, demonstrating adaptability and a commitment to growth.
• Solutions-oriented mindset to effectively address complex challenges.
• Collaborative team player who steps in to assist without prompting.
• Assertive yet respectful, with strong communication and interpersonal skills.
• Tech-savvy, proficient with office and project management tools.
• Excellent writing and grammatical skills.
• Experience with providing executive support in a demanding environment. Embraces change.
• Professional maturity, and career EA. This is not a stepping stone position but one that is an essential business partner; someone who values stability and growth within the role. Consistent, longer term job history preferred.
• A sense of humor, candor and a hunger for growth required.

About Hearth, Patio & Barbecue Association

The Hearth, Patio & Barbecue Association (HPBA), based just outside of Washington, DC, is the North American industry association for manufacturers, retailers, distributors, representatives, service firms, and allied associates for all types of fireplace, stove, heater, barbecue, and outdoor living appliances and accessories. HPBA provides professional member services and industry support in government relations, events, market research, education, certifications, consumer education, and industry promotion.

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