About Us: MSP is a fast-paced association management company serving over 25 clients. We offer a collaborative and dynamic work environment.

Position Summary: The Meetings Manager is responsible for managing, planning, and implementing conventions, meetings, and educational activities for client associations. This role requires a motivated individual who can prioritize tasks, work independently, and excel as a team player.

FLSA Status: Full-time, Exempt (Salaried)

Application Process: Please provide a resume and salary requirements to hr@msp-amc.com

Key Responsibilities:

Meetings Management

• Understand the objectives of each meeting.
• Prepare timelines and budgets for meetings.
• Lead client conference committee meetings,
• Manage hotel contracts.
• Manage master rooming lists and room blocks.
• Manage on-site staff duties.
• Coordinate with hotel staff and vendors.
• Lead internal team and communicate meeting status.
• Work on special events as needed.
• Collaborate with the Marketing Team to prepare promotional materials, brochures, website updates, social media content, and attendee packets.
• Manage and prepare agenda.
• Manage and set up the meeting app.
• Order supplies for meetings as needed.
• Work with the Sponsorship and Expo Team to ensure that the sponsor's requirements and needs have been met

Registration

• Work with the Membership Team to manage the registration process and create reports.

Financial Management

• Collaborate with the Senior Vice President of Meetings to prepare meeting budgets.
• Monitor meeting expenses and consolidate invoices.
• Prepare and distribute weekly room block and registration reports

On-Site Management

• Lead on-site operations to ensure all functions go as planned.

Webinar Management:

• Plan and execute webinars, including scheduling, speaker coordination, and technology setup.
• Collaborate with clients to develop webinar content and objectives.
• Manage live webinar sessions, ensuring smooth execution and troubleshooting any issues.
• Coordinate post-webinar activities, such as attendee follow-up and content distribution.

Other Duties

Other duties as assigned.

Qualifications:

• 2-3+ years of experience in meeting planning.
• Highly motivated and able to prioritize tasks.
• Strong problem-solving skills and ability to work independently.
• Excellent team player.
• Ability to handle multiple projects simultaneously.
• Association experience and computer literacy with Zoom, Whova, MemberClicks and Cvent is a plus.
• Travel required 6-7 times a year.
• Two days of telework permitted per week with approval after an introductory period.
• A Certified Meeting Professional (CMP) designation is a plus but not required.

About Management Solutions Plus

Management Solutions Plus (MSP) was founded in 1993 to provide a high level of service to trade and professional associations and nonprofits requiring a cost-effective management model. Our staff strives to become fully engrained in each of our clients’ cultures—learning the nuances of their industries and bringing a leadership style that is effective without being intrusive. Our success and longevity comes from our commitment to the success and longevity of our clients. We have built a strong reputation for delivering: Attentive, responsive service Long-term partnerships based on mutual respect and success Efficient practices that keep costs low Flexible service offerings scaled to meet your needs Seasoned expertise in all areas of association management Today, we are still serving our first client as well as many long-term clients with the same energy and dedication to quality association management that inspired our founding. We are proud to be a distinguished association management company that has earned accreditation from both of our industry’s most respected organizations—the American Society of Association Executives (ASAE) and the AMC Institute.

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