Independent Contractor – Administrator Coordinator (Part-Time)

Bio-Process Systems Alliance (BPSA)

Founded in 2005, BPSA is an international trade association developed to encourage and accelerate the adoption of single-use manufacturing technologies used in the production of pharmaceuticals and vaccines.  Our overarching mission is to facilitate, globally, the development and manufacturing of single-use technologies. BPSA is affiliate of the Society of Chemical Manufacturers & Affiliates (SOCMA’s) Association Management Center, LLC (Arlington, VA).

BPSA is seeking a part-time independent contractor (1099) to act as our Administrative Coordinator. This role will be primarily responsible for supporting the day-to-day operations, including scheduling meetings, taking and maintaining meeting minutes, managing communications, and assisting with member engagement and administrative tasks.  We anticipate this role working 20 hours a week, with an opportunity for additional hours to assist with special events and/or local travel which may require additional hours.

The role is expected to be outward facing 50% of the time and is suitable for a person who can provide excellent customer service and effectively manage his or her time. The ideal candidate must be comfortable working in a dynamic hybrid work environment and possess effective communication and administrative skills.

Essential Job Functions

Administrative Support

• Providing administrative support to association leaders and committees. 
• Database management, including membership records and invoice tracking.
• BPSA general inbox management
• Scheduling regular virtual committee meetings.
• Managing communications, including emails, phone calls, and correspondence. 
• Taking and maintaining meeting minutes.
• Maintaining membership databases. 
• Maintain BPSA websites.
• Preparing and distributing meeting materials. 
• Managing meetings and office supplies and equipment. 
• Working in coordination with BPSA and SOCMA staff.
• Other administrative dues as assigned.

Membership Engagement:

• Providing program and member support.
• Responding timely to member inquiries.
• Assisting with member onboarding and retention. 

Other Potential Responsibilities - Project Coordination:

• Coordinating technical meetings and workstreams.
• Taking meeting minutes and follow-up with work paper.
• Reconvening the groups to conclude project initiatives.
• Tracking project progress and ensuring timely completion. 

Meetings & Communications Support:

• Providing administrative support for certain BPSA conferences and event including its annual conference (the “Summit”)
• Support with creating and distributing newsletters and other communications, including email marketing and social media.
• Managing financial aspects, such as invoice and payment tracking. 
• Interfacing with vendors and other stakeholders. 

Requirements

• High School Diploma or GED Equivalent, some college or a bachelor’s degree preferred
• Minimum of five (5) of experience providing the administrative support described herein, preferably for a trade association.
• Proficiency in Microsoft Office to include (Word, PowerPoint, Excel and Teams)
• Experience with virtual meeting platforms to include WebX, Zoom, and Teams.
• Ability to operate with a high level of professionalism even when under time constraints.
• Ability to discern when information is sensitive and/or confidential and to handle it with discretion.
• Attention to detail and exceptional organizational skills and ability to multi-task and prioritize
• Ability to travel locally and/or overnight for 2-3 days to support events
• Familiarity with customer relationship management (CRM) systems and/or data management. Familiarity with WordPress and/or other website content management system (CMS).
• Experience with digital marketing & communications (e.g. Constant Contact email marketing, social media).

BPSA is an equal employment opportunity employer and does not discriminate against any job applicant or employee on the basis of race, ethnicity, gender, age, disability, or any characteristic protected by law.

About Society for Chemical Manufacturers and Affiliates

The Society of Chemical Manufacturers and Affiliates is an international trade association that represents the interests of the batch, custom and specialty chemical industry. Our overarching mission is to accelerate the potential for members' growth, increase public confidence in batch, custom, and specialty chemical industry, and to influence the passage of rational laws and regulations.

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