The Director of Meetings and Education will manage a diverse range of detailed and complex projects to support the sustainability of a thriving membership organization. Direct the planning, organization and execution of the society’s meetings, and educational initiatives. Cultivate and manage industry partnerships. Offer strategic guidance to relevant committees, facilitating informed decision-making through comprehensive reviews and analyses.   

DUTIES AND RESPONSIBILITIES:

A. Oversee, implement and evaluate the logistical and operational aspects of meetings, and educational initiatives on time and within budget.

1. Ensure meetings are produced on time, within budget, and meet goals.
2. Oversee the development of meeting specifications for meeting venue, audio visual, catering and room assignments for Society Meetings to meet organizational needs and objectives.
3. Oversee on-site logistics and staff involvement in events for all meetings.
4. Liaison with program chairs and committees to evaluate, enhance, and develop educational programing.
5. Manage the development and distribution of RFP’s and prepare proposal comparison grids for review and decision.
6. Manage site selection and contract negotiations.
7. Manage the selection, contracting and logistics of the Society Social Events.
8. Oversee vendor contracts and specifications for security and shipping companies.
9. Manage meeting cancelation insurance.
10. Oversee the creation, production, and distribution of all meeting materials, including the print and electronic preliminary and final programs, within budget and timeline.
11. Oversee all aspects of the development, management and evaluation of speakers and faculty.
12. Manage the evaluation process, recommend new learning or environment formats to enhance the attendees’ experience, and implement as directed.
13. Manage the financial health and stability of the annual meeting, IPOS and other meetings as assigned. Create budgets and work with Executive Director to incorporate into the Society’s annual budget; ensure for proper and transparent record keeping; meet financial goals.
14. Oversee the preparation and submission of materials for ACCME review and action, ensure programs comply with ACCME regulations for CME credits.

B. Oversee, implement and evaluate the logistical and operational aspects of Society    exhibitions, sponsorship opportunities, and relationships on time and within budget.

1. Manage exhibit and sponsorship opportunities, collaborating with leadership, the industry relations liaison, and staff to identify potential grant opportunities.
2. Identify and manage meeting decorator.
3. Oversee the development of exhibit specifications for meeting venue.
4. Oversee the development of the Corporate Partners Brochure, exhibitor prospectus, service kits and sponsorship portal.
5. Oversee grant applications process.

C. Provide support and guidance to leadership and staff.

1. Monitor financial performance and provide recommendations for cost-saving measures and revenue-generating strategies.
2. Support leadership with agenda development, arrange and communicate the meetings; distribute agenda materials; write and/or present appropriate reports; draft, distribute, and archive meeting minutes/official business; and conduct follow-up on action items. Ensure committee deliverables are implemented on time and within budget.
3. Review and evaluate activities on a regular basis; ensure committees are meeting objectives; provide guidance, as necessary.
4. Develop and maintain effective communications and relations with leadership.
5. Work with the Marketing Team to develop and coordinate communications schedule.
6. Ensure materials on Society website are up to date.
7. Make financial decisions consistent with the approved budgets and strategic/operation plans. Assist with the development, management and communications related to Society’s operating budget.
8. With management and leadership, develop strategic plans; develop and implement operating plans to achieve goals outlined in the strategic plans. Develop, implement, and evaluate programs and services that support the mission.  Ensure outcomes are on time and within budget.
9. Manage assigned staff to ensure efficient and effective management team. Train staff, assign projects and tasks, and ensure staff is able to execute all policies and assigned programs. Conduct performance reviews, counsel, and guide staff to attain performance goals.
10. Foster excellent member service and program management.
11. Evaluate and/or maintain procedures, descriptions, announcements, statistical reports and history.
12. Maintain effective communications and relations with leadership.
13. Maintain protocols and procedures related to position’s responsibilities.
14. Perform all other job-related duties as required or assigned.

Bachelor’s degree required.
CMP (Certified Meeting Professional) or other related certification strongly preferred.
Proven experience (7+ years) in managing meetings, educational programs, and exhibitions in a nonprofit or association setting.
7+ years in a supervisory role.
Experience with Abstract management systems. Association Management Systems, particularly iMIS Enterprise. CME experience.
Strong project management skills with the ability to multitask and prioritize effectively. Must be detail oriented.
Excellent communication, interpersonal, and relationship management skills, with a proven ability to anticipate and address challenges.
Self-motivated, creative, and able to thrive in a fast-paced, team-oriented environment. A cooperative, supportive, and “can do” attitude is crucial to success. Ability to successfully manage multiple projects with varying deadlines.
An understanding of nonprofit member-focused organization and awareness of the value, purpose, culture, and mission of nonprofit organizations.

About The Pediatric Orthopaedic Society of North America

The Pediatric Orthopaedic Society of North America (POSNA) is a not-for-profit professional organization of over 1400 surgeons, physicians, and allied health members passionately dedicated to advancing musculoskeletal care for children and adolescents through education, research, quality, safety and value initiatives, advocacy, and global outreach to children in underserved areas.

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