Department / Supervisor

Public Affairs (10) / Director, Content Strategy, Writer

FLSA Status

Non-Exempt

Purpose of Position

To provide administrative support, oversee departmental functions, and support the Public Affairs department’s activities.

Essential Duties of Position

• Creates (on almost a daily basis) digital and social media assets, including graphics and short videos
• Manages and monitors social media platforms and proposes strategy and tactics for increasing engagement
• Distributes daily clips to staff and membership through Meltwater
• Distributes press releases and manages media lists through Cision
• Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
• Supports department in communications and scheduling with constituents, including member company public affairs and communications staff, public affairs working groups, and general membership
• Provides administrative support and assistance to department head, including expense report preparation
• Serves as a liaison with all AdvaMed departments to ensure internal information flow and collaboration
• Manages and updates working groups database and email lists for department, including keeping Nimble/Salesforce current
• Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
• Provides administrative support for Board and CEO-level meetings
• Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
• Supports the development of materials for briefings and advocacy
• Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including departmental weekly reports, briefing materials, correspondence, meeting announcements, agendas, minutes, and comments
• Completes special projects, as assigned

Knowledge, Skills, and Abilities

• Proactive creativity in using our social media platforms and website to grow awareness of AdvaMed and our industry is essential to this role
• Advanced proficiency with the following software is essential: Canva, Adobe, PowerPoint, Photoshop
• Since this is a news-cycle driven role in a fast-moving department, interest in staying informed and up to date on industry, health care, and political news is a must
• Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
• Ability to understand and execute complex verbal and/or written directions
• Effective verbal communication, written communication, proofreading, and presentation skills
• Ability to understand, interpret, develop, and communicate company policies and procedures
• Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
• Strong attention to detail
• Experience with meeting/conference planning and virtual meeting platforms, including Microsoft Teams and Zoom

Specifications

• Minimum Education Required: High school diploma required; bachelor’s degree preferred
• Minimum Experience Required: 2+ years of experience in communications, public affairs, creative design, or marketing preferred
• Travel Required:  Up to 5%
• Hybrid Work Policy:  Resident Worker - 3 days onsite per week

About Advanced Medical Technology Association

The Advanced Medical Technology Association (AdvaMed) is the world’s largest trade association representing medical device and diagnostics manufacturers. AdvaMed's member companies produce the innovations that are transforming health care through earlier disease detection, less invasive procedures and more effective treatments. AdvaMed has more than 400 member companies, ranging from the largest to the smallest medical technology innovators and manufacturers. AdvaMed advocates for a legal, regulatory and economic environment that advances global health care by assuring worldwide patient access to the benefits of medical technology. The Association promotes policies that foster the highest ethical standards, rapid product approvals, appropriate reimbursement, and access to international markets.

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