The Mathematical Association of America is the world’s largest community of mathematicians, students, and enthusiasts. We further the understanding of our world through mathematics because mathematics drives society and shapes our lives.

The mission of the MAA is to advance the understanding of mathematics and its impact on our world.

Job Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty and responsibility exemplary.

• Manage the integration of all financial data from Salesforce CRM into Sage Intacct accounting system.
• Manage all general ledger accounting functions including but not limited to journal entries: processing, recording and reconciling financial transactions.
• Manage accounts receivable, prepare invoices, apply payments to open invoices and ensure accurate posting to the accounts receivable ledger.
• Perform ongoing general ledger account analysis for discrepancies.
• Manage the accuracy of bank deposits originating from various e-commerce platforms, perform bank reconciliations for various accounts and resolve discrepancies in a timely manner,
• Manage the month-end and year-end closing process, including the supervision of collections, the review of fixed assets, sales and use taxes, personal property taxes, franchise taxes.
• Assist in the preparation of various monthly financial reports, such as program specific financial statements and distribution to internal stakeholders.
• Assist in variance to budget analyses for income statement accounts and month to month variances for balance sheet accounts.
• Maintain and update internal process documentation for accounting procedures and policies.
• Identify capacities for automation, leveraging technology, and bringing innovative ideas and approaches to existing processes.
• Prepare schedules and supporting data in conjunction with the issuance of annual financial statements and tax filings as requested.
• Prepare data and schedules for audit requests during interim and year-end audit cycles in support of external audits.
• Track and maintain fixed asset ledger by coordinating with IT, prepare schedules for reporting of fixed assets.
• Assist the HR staff with payroll administration and ancillary benefits allocations, prepare data postings and reconciliation of payroll transactions.
• Reconcile 941 filings and ensure compliance with payroll tax regulations.
• Provide ad-hoc financial analysis and support for special projects assigned by the CFO.

Experience

• 7+ years of relevant work experience in accounting
• Experience with using Fonteva Salesforce CRM financial output to develop detailed ledger entries
• Experience with Sage Intacct accounting software
• Experience with non-profit accounting including those rules specific to restricted and federal grant funding
• Experience with cloud-based accounts payable processing, preferably Bill.com
• Experience with Paylocity (or similar) payroll software
• Experience with PayPal Manager
• Expert Microsoft Excel skills
• Advanced knowledge of Generally Accepted Accounting Principles (GAAP)

Knowledge, Skills and Abilities

• Strong aptitude for analyzing transaction flows through multiple sources in order to develop accounting entries originating from large data sets.
• Solid organizational and project management skills that reflect ability to prioritize multiple tasks, superb attention to detail.
• Ability to work independently and as a highly resourceful team player under pressure and within deadlines, adapting to priorities, balancing speed with precision in day-to-day activities.
• Innovative thinker, actively presenting new opportunities, proposing solutions and recommending best practices.
• Ability to anticipate challenges and effectively resolve potential issues through productive problem solving.
• Ability to work in a fast-paced environment, working efficiently without compromising accuracy.
• Aptitude for promoting the integrity of financial data that supports the MAA’s leadership with the capacity to make informed strategic decisions.
• In-depth knowledge of overall accounting principles and financial regulations.
• Ability to apply technical skills to complex accounting responsibilities, research accounting pronouncements and apply guidance to transactions as circumstances present themselves.
• Ability to be flexible and willing to take on new and additional tasks as the needs arise, and enjoys planning and executing specific accounting projects independently while providing frequent updates to management.
• Ability to proficiently develop timelines for recurring assignments and projects, coordinating with team members and business stakeholders, and ensuring timely completion of tasks.