·        Responsible for the implementation of the WLM strategic plan and successful operational outcomes. Develops business plans to achieve strategies, obtains buy in from key stakeholders and executes plans. Implements goals, projects, programs, and policies set by the WLM Board. Drives organizational excellence for the WLM.

·        In conjunction with the WLM Board, creates development plan for WLM and engages member leaders on execution. Provides oversight and direction on WLM’s development projects including donor tracking, follow up, and reporting on progress. Uses external presence and relationship building to garner new development opportunities for the WLM. Ensures development plan is carried out and key metrics are met.

·        Evaluates and aligns staff resources and support required to meet goals and implement/administer WLM initiatives. Leads and manages the staff of WLM to ensure all activities are being carried out. Responsible for the quality, workload, and performance of team members. Considers and, when appropriate, leverages ASA functional expertise in delivering activities. Be an advocate for the team in all circumstances.

·        Works with the WLM President, Board of Trustees, and Committees; responsible for ensuring all calls and meetings are carried out, information is disseminated and follow through on key priorities/tasks is completed. Works closely with WLM President to prioritize goals and projects.

·        Work with the WLM team and ASA Meetings team for execution and coordination of all WLM meetings.

·        Under the guidance and direction of the WLM President and Secretary/Treasurer, responsible for financial planning and oversight:

o   Initiates and develops the annual budget and actively participates in oversight. Reviews monthly statements of WLM financial performance to budget based on YTD activity and estimation of future revenues and expenses. Considers and, when appropriate, leverages ASA’s financial tools, processes, and financial expertise.

o   Assures cost-effectiveness of the work unit for areas of responsibility.

o   Primary WLM contact person with ASA Finance Department to address regulatory and reporting compliance issues regarding the WLM audit process, disbursements, and documentation.

o   Obtains appropriate consultation to ensure legal compliance as a 501(c)(3) organization.

·        Responsible for the off-site collections facility, WLM offices, K. Garth Huston, Sr. Rare Book Room collection, and exhibits, ensuring inventory of all WLM collections is maintained.

·        Lead and guide the direction of the web-site, social media activity, digital initiatives, acquisition and dissemination of additional materials.

·        Responsible for maintaining and strengthening relationships with ASA staff. Maintains communications and works collaboratively with ASA CEO or their designee and other ASA senior team members to facilitate mutual goals and strategic alignment. Oversees managed services arrangements with ASA, including Human Resources, Finance, Information Technology, Legal, Meetings, and Publications.

·        Manage existing and new contracts to ensure accuracy in terms of agreement, transparency in reporting, compliance with regulatory guidelines, and subsequent reconciliation and reporting where required. Initiates engaging outside expertise for review, as necessary.

·        Bachelor’s degree in related field. Master’s degree preferred.

·        Minimum 7 years of experience with program development, communication, and strategic planning. Prior experience in the field of library science, archives or museum science is a plus.

·        Minimum 3 years of managerial experience in a related/smaller function.

·        Prior development experience in a non-profit or related industry is a plus.

·        Previous experience working with organizational volunteers and a Board of Directors/Trustees is a plus.

·        Medical association, medical sciences or other heritage and culture-oriented library/museum/archives experience is a plus. Active participation in related professional organizations preferred.

·        Knowledge of current laws, methodologies, and technologies appropriate to archives, libraries, and museums is helpful. Participation in achieving or maintaining organizational accreditation is a plus.

·        Demonstrated ability to develop and manage a team, with a decisive and collaborative leadership style, entrepreneurial drive, use diplomacy and discernment in communication. Leads with a vision of impact for the future, increase the visibility of the Wood Library-Museum of Anesthesiology, and passionate about the mission.

·        Champion fresh thinking and approaches, seizing opportunities to be innovative and apply thoughts on fundamental concepts.

·        Ability to recommend professional best practices for non-profits and associations.