This is a hybrid position. Candidates must reside within a 25-mile radius of our home office in Lombard, IL and be willing work in office on occasion.

The Meeting Planner is responsible for the successful planning and execution of assigned events. The position will support the Director and team members with additional responsibilities and meetings as assigned.  This is a highly visible position that interacts with internal staff, members, volunteers and represents the organization to the hospitality industry. The position requires a highly self-motivated individual who possesses excellent project management, organizational, communication, and customer service skills. The position requires travel to meetings/events and professional development training.

Key Responsibilities:

• Assist in planning and organizing meetings and events, including logistics, venue selection, and catering.
• Help maintain event timelines and budgets.
• Communicate with vendors, clients, and attendees to ensure smooth operations.
• Prepare materials and documents for meetings and events.
• Assist with on-site coordination and support during events.
• Conduct post-event evaluations and gather feedback for improvement.
• Assist in running virtual meetings and webinars.

What We Offer:

• Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
• Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility, you need for personal and family responsibilities.
• Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
• Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive medical and dental health benefits
• Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including short-term, and long-term disability benefits.
• Retirement Planning: Secure your future with our 401(k) plan and generous employer contribution.
• Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
• Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.

Qualifications:

• Strong organizational skills and attention to detail.
• 3-5 years of experience in meeting planning including virtual meetings/webinars, logistical planning, food and beverage and on-site management.
• Excellent communication and interpersonal skills.
• Ability to travel as required.
• Ability to multitask and manage time effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willingness to learn and adapt in a fast-paced environment.
• Willingness to work extended hours during high periods to meet deadlines.

About Affinity Strategies

Affinity Strategies is a full service association management company with a focus on healthcare associations. We strive to provide our clients with tailored services that will help provide stewardship toward your long-term success. Our suite of best-in-class services includes everything from mapping out multi-year plans to annual meetings to educational seminars to essential daily operations. Together, that’s how we create a truly sustainable and highly successful community.

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