Position Description

InterAction is seeking an exceptional Meeting & Events Coordinator to join our dynamic team. Reporting to the Vice President, Communications, Membership, and Public Engagement, the ideal candidate will bring a passion for event planning and a talent for flawless execution. The successful candidate will be a proactive self-starter with strong organizational skills and a flair for event production. They should thrive in a fast-paced environment and possess excellent communication abilities. This position plays a crucial role in enhancing InterAction’s impact through well-executed events and engagement opportunities.

Essential Functions

• Plan and execute two large in-person events, including one 300 person conferences with a small trade show and a CEO Retreat for 70, plus other social events and webinars.
• Develop event concepts, themes, and agendas.
• Coordinate all event logistics, including venue selection, catering, transportation, and accommodations.
• Develop and manage event registration processes.
• Manage event budgets, negotiate contracts, and ensure cost-effective solutions.
• Oversee event marketing and promotion, including social media, email campaigns, and advertising.
• Liaise with vendors, suppliers, and partners to ensure seamless event execution.
• Conduct post-event evaluations to assess success and identify areas for improvement.
• Maintain up-to-date knowledge of industry trends and best practices.
• Lead in the management of onsite logistics.
• Oversee meetings and events budgets including payments and reconciliations.
• Manage special projects and perform other duties as assigned by the Vice President, Communications, Membership, and Public Engagement.  

Minimum Qualifications

• Bachelor’s degree in Event Management, Hospitality, or Marketing, or related field or a combination of education and experience.
• Three (3) years of experience in event planning and management.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Creative thinking and problem-solving abilities.
• Ability to handle multiple tasks and meet deadlines. 
• Must be proficient in MS Office products (Excel, Word, PowerPoint).
• Commitment to the mission and values of InterAction.

Preferred Qualifications

• Direct experience with trade associations, nonprofits, membership or related organizations is highly desirable. 
• Experience with onsite meeting management, including liaising with hotel, A/V, and other event coordinators.

Work Environment

InterAction maintains a hybrid work environment and employees are eligible to telework three days a week and work in the office two days a week. There is an expectation that employees will reside in the Washington, D.C. region.

Travel

Domestic travel: one to two times a year

Supervisory Responsibilities

The position does not supervise employees.

About InterAction

InterAction is the largest U.S.-based alliance of international non-government organizations (NGOs) and partners. Celebrating our 40th anniversary this year, we mobilize our Members to think and act collectively to serve the world’s poor and vulnerable, with a shared belief that we can make the world a more peaceful, just and prosperous place – together. Using our collective voice and convening power, we seek to shape important policy decisions and actions across a wide range of issues – including foreign assistance, humanitarian relief, development, economic equity, food security, and climate change. Our Members are premier international global development, humanitarian, and sector-supporting organizations that work in almost every country and manage more than $15.4 billion in programs annually. InterAction’s revenue comes from dues, government, private foundation and corporate grants, and fee-for-service programs. Additional information can be found at www.interaction.org.

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