ICVA is seeking Administrative Support who will be an integral member of the ICVA team. The primary responsibility of this role is to perform activities related to and in support of the senior leadership team. This position is responsible for supporting Board and Committee activities, including communications, coordination with staff liaisons in preparation for virtual meetings including scheduling meetings via Zoom, drafting meeting minutes, and assistance in agenda development.

The Administrative Support will report to the Executive Assistant to the Chief Executive Officer.

Essential Functions and Responsibilities:

• Serve as an essential resource and point of contact for the senior leadership team among external and internal stakeholders, including but not limited to ICVA Board of Directors, volunteers, and meeting attendees. Use a high degree of judgement and independent decision-making in responding to all requests.
• In coordination with the staff liaisons, prepare meeting agendas, and coordinate preparation and distribution of meeting materials. Prepare and distribute Board and Committee meeting minutes. Maintain official Board and Committee records and files. Follow up as needed on action items or special projects emanating from any and all Board or Committee meetings.
• Read and analyze reports and/or other documents to determine significance and plan appropriate distribution.
• Participate in the process of reviewing and negotiating of contracts and agreements with vendors.
• Ability to travel out of the area and overnight may be expected throughout the year.
• Performs other duties as assigned.

Key Attributes, Skills and Competencies:

• Presence: Candidate will regularly interact with senior executives from stakeholder
  institutions and organizations, senior leaders of other higher education associations and organizations, and other partners, and other stakeholders and must feel comfortable representing the senior leadership team as well as the entire organization.
• Strong Communicator: Candidate will prepare a wide variety of materials for internal and external audiences, and such communications must be clear, concise and compelling. Develops and produces quality written work that is appropriate, thorough and accurate. Effective verbal communication and agile facilitator.
• Self-starter: Have the discipline to fulfill commitments to staff, board members, and other stakeholders. Exhibits strong leadership skills and a high aptitude as a team contributor and mentor. Attends to how new approaches, policies, and guidelines integrate and align with current practices. Has experience communicating, coordinating and collaborating with volunteers.
• Professionalism: good judgment; ability to interact with all levels of staff, volunteers, and vendors; appropriate demeanor and appearance; confidence. Retains focus and optimism even in times of ambiguity or when facing potential roadblocks. Views change as an opportunity to produce better results. Thinks proactively and creatively. Excellent customer service mentality and delivery; strong interpersonal skills; resourceful.
• Team Player: Candidate must possess a team spirit, approach relationships with a win-win perspective and be accountable for their interactions in a collaborative work environment. Candidate must also be prepared to assist coworkers in projects not originally assigned to them. Must excel in a team oriented environment. collaborative, supportive, and "can-do" attitude is crucial to success. This person must have integrity and credibility with leaders, volunteers, stakeholders, and staff.

• Bachelor’s degree required.
• Experience in working with non-profit organizations.
• Experience working with senior leadership and Board
• Knowledge of the higher education and/or assessment sector and
• Experience working in assessment or membership databases, online scheduling resources, and all Microsoft programs.
• Prioritize multiple deadlines in a timely and efficient manner. Well organized, detail oriented and highly professional.
• Excellent verbal and written communication skills. 
• Ability to act with integrity, professionalism, and confidentiality.

About International Council for Veterinary Assessment

OVERVIEW The International Council for Veterinary Assessment (ICVA) is a world leader in veterinary assessments. Our tests, including the North American Veterinary Licensing Examination (NAVLE), are administered in over 60 countries. At ICVA we collaborate with stakeholders* in academia, licensing boards and practicing veterinarians to ensure our tools can effectively assess the knowledge and skills required for veterinary practice. Our passion for developing high-quality products strengthens our commitment to providing world-class examinations and other assessment tools to protect the public, and animal health and welfare. VISION The world leader in veterinary assessments. MISSION Provide world-class examinations and other assessment tools to protect the public, and animal health and welfare. Provide leadership and facilitate collaboration throughout veterinary medicine. COMMITMENT TO DIVERSITY AND INCLUSION ICVA encourages its staff, volunteers, stakeholders, and directors to view, evaluate, and treat all persons in any professional activity or circumstance in which they may be involved, solely as individuals on the basis of their own personal abilities, qualif...ications, and other relevant characteristics. ICVA confronts and addresses all forms of prejudice and discrimination by its staff, volunteers, stakeholders, and directors that have led to misunderstanding, hostility and injustice in the work of the ICVA. These include, but are not limited to, those based on race, ethnicity, gender, disability, sexual orientation, gender identity, parental status, religious beliefs, military or veteran status, political beliefs, geographic, socioeconomic, and educational background and any other characteristic protected under applicable federal, state, provincial or territorial law. *ICVA works with the National Board of Medical Examiners (NBME) to score the exam and create and distribute the score report.

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