Manager, Clinical Practice Guidelines

Department: Education

Reports to: Director, Clinical Practice Guidelines Development

Directly Supervises: None

Position Purpose: Key member of the clinical guidance documents team in the education department who supports daily operations and manages projects and committees in support of the development of evidence-based clinical guidance, including clinical practice guidelines and consensus statements, adhering to AACE–approved policies, processes, methodology, and timelines. Liaises with cross-functional internal teams, association volunteers/committees, and external stakeholders in support of association activities related to clinical guidance to improve endocrine care of patients.

What You Do

• Serves as primary staff liaison to the Clinical Practice Guidelines (CPG) Oversight Committee and the Conflict of Interest (COI) Subcommittee and supports all administrative engagement; assists with other committees as necessary

• Manages efficient operation of the CPG Oversight Committee, facilitating and ensuring timely and accurate internal and external communication, including but not limited to creating monthly agendas and weekly status reports, managing committee forms, onboarding members, scheduling and hosting meetings, empaneling task forces, reviewing clinical guidance documents, facilitating approvals of leadership, and creating invitations, minutes, and correspondence
• Coordinates review of internal and external clinical guidance documents and topic nominations as liaison to CPG Oversight Committee and Disease State Network members
• Administers and manages committee member disclosures in support of the COI Subcommittee, including collecting/preparing reports of confidential information for review by the COI Subcommittee, following up with nominated chairs and authors, and tracking disclosures/manageable COI during development of projects

• Manages projects for development of clinical guidance documents, using Wrike to report status updates to relevant teams for all stages
• Communicates with AACE staff, committee members, task force members, individual member volunteers, external partnering organizations, and others, preparing responses, comment letters, written reports of committee meetings and activities as needed

• Facilitates timely and accurate communication with chairs, authors, and reviewers to support project leads and task forces that develop guidelines and consensus statements, including but not limited to empanelment, disclosures/COI, invitations, and meetings

• Implements and manages member comment process for clinical guidance documents, including review and responses by task force chairs/authors, the CPG Oversight Committee, and external organizations as applicable

• Liaises with other societies/groups/agencies as necessary for multi?stakeholder projects
• Assists with production process of clinical guidance documents and liaises with journal regarding submission requirements, if needed

• Manages references for manuscripts using Endnote as needed

• Monitors content related to clinical guidance on AACE website and updates internal tracking documents

• Organizes and maintains literature and supporting materials for the guideline development program to ensure consistency and ease of use by the guidelines team

• Becomes knowledgeable and proficient in best practices for evidence-based guideline development, based on standards of the National Academy of Medicine (formerly Institute of Medicine) and the GRADE (Grading of Recommendations, Assessment, Development and Evaluations) approach

• Maintains current knowledge of AACE policies and procedures for development of clinical guidance documents
• Supports monthly evening conference calls
• Minimal travel to in?person meetings as assigned (1-2 times per year)
• Other duties may be assigned
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. AACE is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.

Qualifications

• Bachelor’s degree required; Master’s degree preferred
• 5+ years of project manager experience managing complex projects
• Experience with management of disclosures/conflicts of interest strongly desired but not required
• Knowledge about evidence-based medicine preferred but not required
• Strong analytical and problem-solving skills
• Excellent attention to detail
• Ability to work independently with little supervision and also as a member of a team who communicates effectively and manages timelines efficiently
• Strong relationship-building and interpersonal skills with proven ability to interface cross-functionally and with multiple parties
• Outstanding ability to manage meetings of small groups (less than 30 persons)
• Excellent client management and partnership development skills
• Fast learner with a strong team-focused, collaborative mentality
• Communicates effectively and clearly with strong verbal and written skills
• Exceptional organizational skills and ability to meticulously manage a high volume of responsibility with professionalism and optimism
• Project management experience using tools like Wrike
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) and other business tools such as Zoom and Microsoft Teams
• Experience with Endnote
• Maintains confidentiality and demonstrates personal integrity in interactions with members, staff, and vendors
• Adapts to a variable workload and functions in a fast-paced environment
• Supports a diverse and inclusive work environment