The American Society of Echocardiography (ASE) is a nonprofit medical organization committed to advancing cardiovascular ultrasound to improve lives. ASE is a dynamic, team-oriented business with an excellent benefit package, generous paid time off and paid holiday allotment, flexible hybrid work environment, and competitive compensation packages. ASE is seeking a full-time Guidelines Project Manager to join our Guidelines & Research Department.  

Position Summary: The Guidelines Project Manager is responsible for the development, updating and monitoring of guidelines-related activities tied to ASE’s strategic and operational goals. Responsibilities include leading and managing project teams, providing updates on project status, and ensuring the quality and accuracy of project deliverables. This position will ensure that ASE’s guidelines continue to meet the highest standards and evolve as the field’s knowledge changes and expands. This full-time, exempt position will report to the Director of Guidelines and has potential for a remote work schedule, however, occasional travel to ASE’s Durham, NC office may be required. Candidates must live in one of the following states to be considered for employment: NC, SC, VA, MD, DC, GA, or TN.

Essential Duties and Responsibilities:  

Guidelines-Related Activities (90% of the time):

• Assist the Director of Guidelines to ensure efficient and timely execution of guideline-related projects.
• Serve as primary phone and email contact for the Guidelines Department to maintain a high level of customer satisfaction. Track frequently asked inquiries and provided answers to include at least annually in a customer-facing FAQs section on ASE’s website.
• Manage the Guidelines Department Whiteboard in Asana. Update and maintain guideline tracking records, including proposals and documents in development, participating authors, council and/or SIG guideline activity, and publication status.
• Maintain and update the Departmental and Guidelines Development Manual/SOP materials to reflect changes in process as necessary.
• Management of assigned Writing Groups, including scheduling group meetings; assisting with document development tasks; composing meeting minutes or memos; supporting the peer review process; handling writing group questions; working with a medical editor; and other tasks as necessary to support the Writing Group Chair.
• Management of the Living Guidelines process:
  • Perform ongoing literature review of ASE guidelines for future updates. Consider topics suggested by the Guidelines & Standards committee for updates and match with research from medical publications database surveillance (e.g., Medline, MeSH, PubMed).
  • Monitor guidelines developed by other societies such as ACC/AHA, ACP, ESC, etc. for comparison and report inconsistencies with ASE guidelines.
  • Prepare quarterly reports for Guidelines & Standards committee consideration for future updates.
• Copyright:
  • Build and maintain relationships with the ASE’s journal publisher, Elsevier, to identify right to use guidelines materials and licensing impact.
  • Manage requests related to the guidelines copyright process, handle educational requests, and evaluate other potential non-Elsevier related guideline use requests.
• Coordinate with the Marketing Department to ensure ASE’s guidelines webpages reflect accurate content and organization of available resources and assist with revision control of published content.
• Coordinate with Education Liaisons from Writing Groups and the Education Department to assure guidelines materials used in educational activities are available, reviewed, accurate, and usage is authorized. Serve as liaison between different departments and stakeholders involved with guideline development and implementation.
• Collaborate with the Director of Guidelines and cross-functional teams to manage user-friendly tools and products used for clinical guidelines.

Other Functions (10% of the time):

Administrative: 

• Support the organizational structure of ASE by attending staff meetings, working on task forces, seeking and attending professional development opportunities, working in a team atmosphere and cooperating with other staff members, and completing minutes, meeting summaries, paperwork, and timesheets in a timely manner.
• Contribute to other projects and tasks as needed in support of ASE’s success.
  
  

Travel:

• Occasional travel to ASE’s Durham, NC office may be required. 

Minimum Job Requirements:

Education: Bachelor’s degree required, preference for a science-based degree.

Experience: Minimum 3 years of demonstrated prior project management experience, preferably in scientific/medical writing, or professional membership association setting. Prior experience working with physicians, high-level professionals, and volunteer committees is preferred.  

Specific Skills/Knowledge:

• Strong writing and editing skills and demonstrated ability to communicate well with internal and external partners.
• Proven ability to manage multiple projects with competing deadlines and budgets.
• Strong organizational and communication skills, with keen attention to detail.
• Demonstrated ability to build and maintain professional relationships with diverse stakeholders and work with a variety of leadership styles.
• Experience with medical publishing programs (PubMed/Medline/Endnote, etc.).
• Demonstrated proficiency in project management concepts, methodologies, and best practices.
• Proficient in Microsoft Office Suite, database programs, and online applications.
• Ability to handle sensitive information and maintain confidentiality in a professional manner.
• Self-motivated problem-solver who thrives in a team environment.
• Ability to work flexible hours, including occasional evenings and weekends.
• Remain current on the latest research regarding clinical care and medical publications.
  
  

Physical Requirements: 

Job requires frequent sitting, and repetitive hand and wrist movements. Must be able to work a variety of hours to accommodate volunteer activities.

If hired, we require that all employees be COVID 19 vaccinated. ASE will engage in an interactive process with employees requesting medical or religious accommodation.

While it is intended to be an accurate reflection of the job duties and requirements, ASE management reserves the right to modify, add, or remove duties and to assign other duties as necessary. This job description does not constitute a contract and should not be construed as a contract.

ASE is an equal opportunity employer and offers equal employment opportunities without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, veteran status, sexual orientation, marital status, genetic information, and other protected class characteristics.

Visit our website for more information on ASE (https://www.asecho.org/) and the ASE Foundation (https://www.asefoundation.org).

Please apply online via ASE’s LinkedIn page or by sending resume and cover letter directly to ASE’s Human Resources Department at SBarreiro@ASEcho.org.