Do you want to join a mission-driven organization that makes a difference in the U.S. healthcare landscape?

ASTRO, the American Society for Radiation Oncology, is seeking an experienced Finance & Accounting professional to join our Finance team. 

Reporting to the Assistant Director of Finance, the Accounting Manager is responsible for overseeing revenue recognition activities related to payments and processes managed by a vendor partner for ASTRO and the organizations it manages. The individual also manages accounting activities for three entities (ASTRO, ASTRO PAC and ROI) including fixed assets and bank reconciliations. This individual is responsible for preparing journal entries and analyzing and reconciling assigned balances sheet and revenue accounts ensuring accurate recognition of revenue.

NOTE: ASTRO offers a hybrid work environment. The position is based in Arlington, VA at ASTRO’s headquarters and eligible for immediate telework up to 3x/week after an initial training period.

In this role, the Accounting Manager will:

1. Account Reconciliation and Month End/Year End Close

• Reconcile assigned balance sheet and revenue accounts monthly for ASTRO, ROI and ASTRO PAC, and resolve discrepancies promptly.
• Reconcile bank accounts for ASTRO, ROI & ASTRO PAC monthly and resolve discrepancies promptly.
• Prepare biweekly payroll journal entries
• Prepare monthly financial statements and schedules for ROI
• Prepare weekly cash forecast and complete cash batching in the AMS.
• Assist with preparation of the annual audit

2. Revenue Management

• Review meeting event product list from vendor partner ensuring accuracy to AMS system.
• Review and ensure accuracy of imported registration and payment information into AMS system collaborating with vendor partner.
• Coordinate any discounts or refunds with Meetings Department and vendor partner
• Reconcile registration revenue in AMS system to reports from vendor partner and accounting system
• Resolve any discrepancies with sales and payments with vendor partner
• Responsible to create products in the AMS ensuring accuracy of GL account mapping, pricing, and revenue recognition

3. ASTRO Political Action Committee activities

• Review PAC contributions to determine need for contribution transfers to ASTRO PAC per FEC guidelines
• Reconcile ASTRO PAC accounts, prepare and distribute monthly financial statements
• Review FEC reports provided by Government Relations department and compare against ASTRO PAC financial statements to ensure accuracy
• Prepare data for quarterly Lobbying Report.

4. Management of ASTRO, ROI & ASTRO PAC Corporate Filings

• Work with third party vendor to endure all filings are accurate and filed on time
• Manage Annual State Charitable Solicitations for ROI
• Manage non-payroll related taxes

5. Manage accounting of ASTRO’s Fixed Assets

• Prepare monthly journal entry for depreciation
• Enter Additions and Disposals into accounting system

6. Other Duties

• Prepare and file 1099 annually
• Prepare data for annual donation tax letters for ROI
• Manage customer chargebacks and errors in billing
• Special projects as requested.

Minimum Qualifications

To perform this job successfully, an individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required.

Education/Experience

• 4-year college degree in Accounting, Finance or Management.
• Five to seven years related general accounting experience.

Knowledge, Skills, and Abilities

1. Must have knowledge of accounting, and experience in accounting system
2. Must have knowledge of spreadsheet applications.
3. Must be detail oriented.
4. Interpersonal skills – shows understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others; relates well to different people from varied backgrounds and different situations, e.g., internal staff, volunteers, physicians, and other external entities.
5. Organization and planning – able to organize or schedule people or tasks; develops realistic action plans while being sensitive to time constraints and resource availability.
6. Results orientation - ability to work at a fast pace, determine priorities, and meet critical deadlines.
7. Self-management and results oriented – sets well-defined and realistic goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively; manages multiple tasks and projects.

Working Conditions

• General open-office environment, individual cubicles and assigned work spaces
• Travel required approximately 5% of the time (approximately 1 week per year for Annual Meeting support)

ASTRO offers a competitive salary and excellent benefits package which includes:

• Flexible work arrangements including telework up to 3 days/week
• After 1 year of employment, you are eligible for one month of “work from anywhere” per year; after 10 years, you are eligible for fully paid 1 month sabbatical leave
• Medical, dental and vision insurance, majority company paid
• 401K with immediate company contribution
• 23 days of Paid Time Off annually
• 13 Paid Holidays
• Student loan repayment assistance + tuition reimbursement
• Employer paid short and long term disability insurance and more

Please see our website www.astro.org for more information about ASTRO.

To apply, submit cover letter, salary requirements and resume by clicking:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f5688abd-7893-4349-9948-f60b3bdf7a5d&ccId=1201151451_8078&type=MP&lang=en_US

About American Society for Radiation Oncology

The American Society for Radiation Oncology (ASTRO) is an organization of approximately 10,000 member physicians and scientists served by a staff of 80 in Arlington, VA (National Landing). The association is designed to disseminate the results of scientific research, promote excellence in patient care and provide members with opportunities for educational and professional development. ASTRO offers an attractive array of benefits, including medical and dental/vision coverage, short- and long-term disability and life insurance, as well as paid time off, a 401(k) program, flexible spending accounts, flexible work arrangements, and more.

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