About the Office Manager/Executive Assistant Position: The INSA Office Manager/Administrative Assistant is responsible for the day-to-day support of the INSA Leadership Team. 

• Maintain the office and executive team calendars
• Organizing small company meetings (e.g., A/V set up and catering) and working with host or catering vendors
• Develop and implement office policies and procedures
• Assist the staff in creating briefings and other materials
• Greet internal and external guests
• Conduit to staff regarding building operations, staff parking access, and building access
• Assist with planning, preparing materials and successful execution of Board of Directors meetings (Four times a year), Advisory Committee (Five times a year) and INSF Board of Trustees (Three times a year)
• Assisting with onboarding of new staff/interns
• Maintain INSA’s check log
• Sort and dispatch mail and prepare materials for distribution and mailing
• Manage hard copy and electronic files and records
• Ensure a neat and orderly office environment and maintain stock of office supplies
• Coordinate janitorial and maintenance services
• Assist with INSA’s accounting, financial reporting, and accounts payable functions
• Assist with updating and/or maintaining database information on INSA members for INSA’s listservs
• Serves as the primary for administrative support for both individual and corporate INSA members
• Answering telephones including providing notification to appropriate staff and following up on questions when appropriate
• Support Vice President of Development and Management in managing outside IT vendor
• Provide support and backup for other staff as needed including support for events
• Supporting membership and event activities, including on-site support at event venues and engaging with new and prospective members

The Office Manager/Administrative Assistant is responsible to the President, Executive Vice President and Vice President of Development and Management for general and overall guidance and tasking.

• The Office Manager/Administrative Assistant must be an energetic, enthusiastic self-starter who can accept responsibility and carry out tasks with minimal management
• This individual must have excellent interpersonal and organizational skills, with the ability to interact with individuals at varying professional levels
• The individual must have the ability to protect and work with sensitive information including but not limited to PII of INSA staff, INSA members, and government officials
• This person must be able to work under short deadlines and prioritize work tasks, often de- conflicting
• The candidate must have experience in creating and editing written material and must have a thorough working knowledge of supporting computer software, to include Microsoft Word, PowerPoint, Outlook,
• Previous experience, knowledge and comfort level managing a small office is a bonus!
• Experience with Salesforce (or other association membership software) or Microsoft Admin is a
• Bachelor’s degree and 1-3 years of previous administrative experience
• Individual must be a S. citizen.

About INSA

A nonprofit, nonpartisan organization, INSA brings together public, private and academic leaders from across the U.S. national security community to identify, develop, and promote practical and creative solutions to national security challenges. Our 160+ corporate members and 4,000+ individual members include current and former high-ranking intelligence, military and government leaders, analysts, and experts from industry and academia. INSA networking events, policy programs, and eight councils offer valuable opportunities for members to demonstrate thought leadership, engage with community leaders, and expand their professional networks.

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