Director, Payroll & Benefits Administration

Washington, D.C.

The American Pharmacists Association is the largest association representing pharmacists in all practice settings in the United States and is the only organization advancing the entire pharmacy profession.

Our expert staff, and strong volunteer leadership, including many experienced pharmacists, allow us to deliver vital leadership to help pharmacists, pharmaceutical scientists, student pharmacists, and pharmacy technicians find success and satisfaction in their work while advocating for changes that benefit them and their patients. From our headquarters in Washington, D.C., APhA prepares members to thrive at every career stage and in every pharmacy setting with world-class continuing education, transformative events, unique practice tools, and timely solutions to complex challenges. We’re committed to helping them deliver outstanding patient care, receive due recognition, and work at a full scope of practice. APhA advocates to give pharmacists a voice in decisions that affect their future while promoting their undeniable value to health care teams. Our goal is to facilitate pharmacists’ delivery of the highest quality patient-centered care.

WHAT WE’RE ABOUT

Collaboration- We strive to produce meaningful products and services in the spirit of trust and partnership throughout the organization. To achieve success, we are flexible, adaptable, open-minded, cooperative, and inclusive.

Accountability- We strive to meet the highest standards of ethical behavior.  Integrity, transparency, and personal responsibility drive everything we do. We are good stewards of organizational and human resources, and we are champions for our members and colleagues.

Respect- We are committed to seeking to understand others’ perspectives and appreciating our differences; treating others with consideration, thoughtfulness, and empathy; recognizing, acknowledging, and supporting each other; being fair to and supportive of our colleagues; attentively listening, and communicating tactfully and sensitively.

Excellence- We strive to deliver high-quality, innovative, and best-in-class products and services that offer high value to members and stakeholders.  We embrace a culture of continuous learning and improvement.

WHAT YOU’LL DO
As the Director, Payroll & Benefits Administration, you will:

Payroll Operations:

• Execute bi-weekly multi-state payroll accurately and timely while ensuring compliance with federal, state, and local laws.
• Creates and maps payroll and time & attendance, pay and hours codes, quarter-to-date and year-to-date accumulator codes and cost/department codes.
• Develop and maintain payroll policies and procedures aligned with legal requirements and organizational goals.
• Manage and resolve all payroll adjustments, inquiries, and deductions.

Benefits/Insurance Administration:

• Manage and administer employee benefits and leave programs, including health, dental, vision, disability, retirement plans, COBRA, and FMLA.
• Ensure compliance with ERISA, HIPAA, COBRA, PPACA, FMLA, OSHA and Worker’s Compensation.
• Monitor and implement changes in 401(k) contributions, assist with annual audit, and serve on the 401(k) Committee.
• Maintain compliance with benefit and leave related regulations and ensure accurate payroll integration.
• Reconcile monthly benefit invoices and coordinate payment with Finance/Accounting.
• Manages Workers’ Compensation insurance policies.

Reconciliations, Schedules, and JE:

• Prepares the journal entries in the accounting system for the bi-weekly payroll activity, including salary & benefits allocation. 
• Reconciles the month end payroll bank account and completes the journal entry in the accounting system.
• Performs quarterly employee Café 125 and employer pre-tax and post-tax benefits reconciliations to ensure accurate reporting on W-2 previews; coordinates adjustments with human resources as needed.
• Reconciles the payroll tax, SDI and FMLI, accounts on a quarterly basis.
• Provides Finance team the bi-weekly 401(k) contribution report assuring the timely and accurate submission of employee deferrals and employer matching contributions to APhA’s 401(k) carrier.
• Prepares the schedule for the annual Workers Comp schedule policy renewal.

ADP Workforce Now Platform Administration:

• Serves as platform administrator and subject matter expert for ADP Workforce Now modules including Payroll, Time & Attendance, Benefits, and Reporting.
• Develops, writes, and maintains a wide range of standard and complex data reports, ensuring accuracy, consistency, and integrity across all datasets.

LOCATION: Washington, DC – Hybrid, two days a week in the office (Tuesday & Thursday)

WHO WE’RE LOOKING FOR
APhA may be the right fit for you have:

Experience and Education required:

• A bachelor’s degree in Accounting, Finance or equivalent experience is required. FPC and/or CPP from the American Payroll Association is preferred.
• A minimum of 8 years of payroll and benefits administration experience within a large, and/or complex company environment.         

Skills, knowledge and abilities required:

• Managing operational payroll within multiple and highly regulated states
• Managing and deploying payroll processing projects, including implementing new and/or upgrading existing HRIS, payroll, and time & attendance systems, preferably with ADP.
• Direct work experience in developing ADP reports, analyzing data and testing outputs for accuracy.
• In-depth knowledge/experience in legal aspects of payroll, benefits and leave legislation and administration.
• Thorough knowledge of Federal, State and Local Jurisdictions, ERISA, HIPPA, PPACA, FMLA, COBRA, Workers Compensation regulatory requirements.
• Strong analytical, organizational, and problem-solving skills with a keen attention to detail.
• Excellent interpersonal and customer service skills. Exercise of tact, discretion, and respect when dealing with employees
• Ability to communicate clearly, both verbally and in writing. Capable of translating complex and potentially confusing information for diverse audiences, including senior executives.
• Creative thinking and self-starter aptitude, with experience in streamlining complex processes and implementing new policies and procedures and/or system changes.
• Ability to project how future trends and consequences should drive present decisions
• Integrity, sound judgment, and utmost protection of confidentiality.
• Must be proficient in Microsoft Office and SharePoint.

APhA does not make hiring decisions on the basis of race, color, creed, ethnicity, national origin, gender, gender identity, sexual orientation, socio-economic background, age, disability, veteran status, religion, political affiliation, or any other characteristic protected by state, federal, or local law.

Applicants must be currently authorized to work' in the United States on a full-time basis. 

About American Pharmacists Association

The American Pharmacists Association is the largest association representing pharmacists in all practice settings in the United States and is the only organization advancing the entire pharmacy profession. Our expert staff, and strong volunteer leadership, including many experienced pharmacists, allow us to deliver vital leadership to help pharmacists, pharmaceutical scientists, student pharmacists, and pharmacy technicians find success and satisfaction in their work while advocating for changes that benefit them and their patients. From our headquarters in Washington, D.C., APhA prepares members to thrive at every career stage and in every pharmacy setting with world-class continuing education, transformative events, unique practice tools, and timely solutions to complex challenges. We’re committed to helping them deliver outstanding patient care, receive due recognition, and work at a full scope of practice. APhA advocates to give pharmacists a voice in decisions that affect their future while promoting their undeniable value to health care teams. Our goal is to facilitate pharmacists’ delivery of the highest quality patient-centered care.

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