This position manages all financial operations, including oversight of accounts payable and receivable, budgeting, and production of financial statements and reports; manages a professional employer organization (PEO), an outsourced human resources firm, for the execution of payroll benefits and other HR functions; advises the CEO on financial decisions; and provides reporting to the board of directors and outside agencies as needed.   

Essential Duties of Position 

Financial Management 

• Leads annual budgeting and planning process; monitors progress and changes; and keeps senior leadership abreast of the organization’s financial status. 

• Leads financial planning, analysis, reporting, compliance and cash management. 

• Ensures synchronization of banking, QuickBooks and data management system to ensure proper invoicing for all revenue accounts. 

• Manages financial assistant/bookkeeper, who performs daily QuickBooks entries and performs bank reconciliations. 

• Manages all contracts issued by NAACOS, including NAACOS’ DC rental office. 

• Manages relationship with payment gateway service provider allowing NAACOS to accept credit cards and electronic check payments. 

Accounting and Reporting 

• Provides reporting and support staff with accounts receivable. 

• Manages relationship with corporate accounting firm to ensure timely and accurate annual 990 reporting. 

• Reviews/approves travel and miscellaneous expenditures. 

Operations and Organizational Support 

• Maintains liability and D&O insurance policies. 

• Ensures the organization is in compliance with required non-profit registrations. 

• Prepares lobbying reports for NAACOS’ FEC filings. 

• Oversees administration and reporting for NAACOS’ political action committee. 

Administration and Human Resources   

• Manages relationship with professional employer organization (PEO). 

• Works with outside legal counsel when needed. 

• Minimum of a BA degree 

• At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience 

• At least five-plus years with non-profits and/or membership associations 

• Experience of final responsibility for the quality and content of all financial data and reporting  

• Ability to prioritize, negotiate, and work with a variety of internal and external stakeholders 

• Personal qualities of integrity, credibility, and dedication 

• Working knowledge of Microsoft Office 

• Proficient with QuickBooks Accounting System 

• Strong organizational and planning skills and detail oriented 

• Ability to manage multiple functions on a daily basis