The Meeting Planner will have shared responsibility for planning of all the association’s established national continuing legal education conferences and professional development webinars. The Meeting Planner will also provide direct assistance for the coordination of logistics for the association’s FBA Annual Meeting and Convention.

Essential Duties and Responsibilities

• Plan meeting and conference logistics for national conferences including, but not limited to; meeting room specifications, catering, audio visual, hotel room blocks, conference shipments, speaker coordination, onsite collateral, financial reconciliation and tracking meeting history.
• Provide administrative and logistical support for national webinars, including but not limited to initial setup for event registration and coordinate registration and payments and planning, calendar updates, speaker coordination, platform build, and live streaming support.
• Oversee conference and webinar registration including processing attendee and speaker registrations and responding to registration inquiries in a timely manner.
• Work closely with the Director of Conferences and conference planning committees to compile agenda and speaker updates for each conference; communicating and distributing updates to the Marketing Department and CLE Administrator.
• Continuously review conference marketing and promotional materials to ensure current information is being distributed and posted online.
• Assist with creating conference online webpage(s) and mobile applications when applicable.
• Create onsite signage, speaker name plates, and PowerPoint templates for conferences.
• Support onsite management of conferences and assist with registration procedures including setup, tear down, lifting materials, organizing and packing items for shipment and oversee onsite volunteers and temporary staff when applicable.
• Assist with exhibit hall logistics
• Assist with site selection research and provide recommendations to the Director of Conferences regarding locations for National FBA conferences and meetings.
• Keep abreast of trends and best practices regarding conference marketing, social media, audience retention and onsite logistics.
• Periodic travel required by air, rail or automobile, whichever suit the needs of the association
• Update standard operating procedures as necessary

Qualifications

• Bachelor’s degree preferred
• Two to three (2-3) years of meeting planning experience
• Attention to detail and strong organizational skills
• Ability to multi-task
• Proficient in Microsoft Office suite, Adobe Acrobat, Zoom and WordPress experience desired; Netforum experience a plus.
• Excellent interpersonal skills and written/oral communication skills
• Commitment to excellent customer/member service
• Self-motivation and flexibility
• The ability to work in a “team” environment across departmental groups as well as autonomously
• Must be able to travel and work occasional weekends to attend events and other off-site functions when applicable
• Ability to lift at least 25 pounds

About The Federal Bar Association

The mission of the Federal Bar Association is to strengthen the federal legal system and administration of justice by serving the interests and the needs of the federal practitioner, both public and private, the federal judiciary and the public they serve. The Federal Bar Association is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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