American Society of Concrete Contractors

The ASCC is a non-profit trade association of cast-in-place concrete contractors dedicated to enhancing the capabilities of those who build with concrete. As the world’s premier cast-in-place contractor association, ASCC is committed to providing concrete contractors a unified voice in the construction industry.

Summary

Under the direct supervision of the Executive Director, this position is responsible for coordinating and planning various elements of our three primary conferences, including all the logistics for additional smaller conferences, seminars, networking events, tradeshows, and webinars. The Event Planner is expected to be self-motivated, a fast-learner and problem solver. The Event Planner will be the liaison partnering with ASCC committees, sponsors, vendors, hotels and speakers.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Primary point of contact for ASCC events. Responsible for site research, visits, contract negotiation & all logistics during the event to include but not limited to budget management, travel and housing coordination, exhibitor logistics, communication with conference attendees, online registration set up and monitoring, A/V requirements, room block management, etc.
2. Responsible for ensuring that all necessary materials are procured, packed and shipped to event location on a timely basis. This includes providing direction to other ASCC staff assisting with preparations.
3. Coordinate travel arrangements for offsite events.
4. Set up event app for each event including agenda, attendees, property map, sponsor information, etc.
5. Work with members and volunteers. 

Knowledge, Skills and Abilities

1. Service Orientation – Actively looking for ways to help people
2. Member Service – Knowledge of principles and processes for providing member service including needs assessment, meeting quality standards for services, and evaluation of member satisfaction.
3. Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
4. Speaking & Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
5. Computer Software – Proficient in Word, Excel, virtual meeting platforms such as Zoom, Go To Meeting, and database software. Knowledge of Adobe Suite, event apps (Whova), Canva preferred.
6. Negotiation – Work with vendors and hotels to secure the best value for ASCC members attending events and conferences.

Supervisory Responsibility

The Event Planner supervises staff and volunteers at events.

Work Environment

The ASCC office is a professional office environment. All ASCC staff members are expected to create a positive and constructive tone in written and verbal communications and to contribute to building a positive team environment and office culture.

Equipment and Physical Demands

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. A portion of the work is sedentary. Some filing is required. This requires the ability to lift files and publications, open filing cabinets, bend or stand as necessary and use of a stepstool.

This role requires lifting boxes of publications and moving them to the appropriate location in the publications room. Prior to off-site events, all staff assist in collecting necessary materials and packing boxes and trunks for shipment.

Position Type and Expected Hours of Work

This is a full-time, exempt position. The office is open 8:00 a.m. to 5:00 p.m. daily Monday through Friday. Hours of work for this position are either 8:00 a.m. to 4:00 p.m. or 9:00 a.m. to 5:00 p.m.

Travel

Four to five weeks of required travel per year: One week for the Annual Conference in September, one week for the World of Concrete in January or February, one week for Concrete Executive Leadership Forum in June or July. Additional travel required for site visits and regional meetings or events.

Required Education and Experience

1. Bachelor’s degree
2. Two + years of event planning experience

Preferred Education and Experience

1. Bachelor’s degree
2. Five + years of event planning experience
3. Certified Meeting Planner (CFP)=

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement

It is the established policy of American Society of Concrete Contractors (ASCC), to provide equal employment opportunities to all qualified persons and to administer all aspects and conditions of employment without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical or mental disability, severe/morbid obesity, medical condition, military or veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. ASCC takes allegations of discrimination, intimidation, harassment and retaliation very seriously and will promptly conduct an investigation when warranted.

Equal employment opportunity includes, but is not limited to, employment, training, promotion, demotion, transfer, leaves of absence, and termination.