ASSOCIATION EXECUTIVE - Full Time
POSITION DESCRIPTION
The PBBOR Executive (AE) is responsible to the Board of Directors (BOD) for the
effective conduct of the affairs of the Association (PBBOR). The AE recommends
and participates in formulating the PBBOR mission, goals, objectives, and related
policies. Within that framework, the AE plans, organizes, coordinates, controls, and
directs PBBOR staff, programs, and activities. The AE works closely with the
PBBOR President and elected leaders to ensure that the PBBOR's strategic plan
and goals are achieved. The AE also serves as staff liaison to all committees and
provides liaison between committees and the BOD.
RESPONSIBILITES
The AE fulfills the following responsibilities in accordance with the PBBOR Charter,
Bylaws, Policies and Procedures, budgets, and the guidelines set forth by NAR and
TR
1. For the BOARD OF DIRECTORS
a. Assists, serves, and cooperates with Association President, Officers, and
Directors.
b. Plans and coordinates meetings of the BOD and the elected Officials of the
PBBOR, as well as general membership meetings.
c. Ensures the legal integrity of the PBBOR. Provides security for all files,
legal and historical documents, and membership and mailing lists.
d. Manages and prepares the annual budget and long-range forecasts of
needs for approval by the BOD.
e. Attends all meetings of the BOD, Executive committee, and Board
functions. Ensures that the BOD, Executive committee, and Officers are
fully informed of PBBOR conditions and of all important factors
influencing them.
f. Formulates and recommends, for the approval of the BOD, basic policies
and programs that will further PBBOR objectives.
g. Confirms that Bylaws, Policies and Procedures, and MLS Rules &
Regulations are reviewed for accuracy, compliance, and legality annually
with NAR & TR as well as attorneys, where applicable.
h. Executes all decisions of the BOD except when Directors specifically
make other assignments. Carries out other general responsibilities as
officers and BOD may specify.
i. Executes and terminates contracts and commitments as authorized by
the BOD or within established policies.
j. Exercises control of budget and all arrangements to meet financial
objectives. Ensures that all funds, physical assets, and other PBBOR
property are appropriately safeguarded and administered; operates
within the approved budget and authority of the BOD.
k. Reviews financial documents with Finance Committee and BOD per committee
meeting schedule.
l. Maintains official minutes of the BOD and other committee meetings.
m. Ensure the President is the primary representative while maintaining
relationships to support this role when the President or designated
spokesperson is unavailable.
2. For the PBBOR STAFF
a. Determines and establishes organizational structure for the PBBOR office
and related staffing structure.
b. Recruits, hires, trains, promotes, and terminates staff and administers an
effective personnel program that includes position descriptions,
performance standards, performance appraisals, and a compensation
system.
c. Directs andcoordinates all approved staff programs, projects, and
major activities.
d. Plans the general administration of the entire PBBOR operation; though
many duties are delegated to other staff members, the AE should be
aware of and responsible for the progress of all PBBOR projects.
3. For the MEMBERSHIP
a. Develops and supervises effective membership development and
membership services programs.
b. Develops education programs to advance the professional, technical, and
leadership skills of the membership, operating within the budget and
program objectives that the BOD approves.
c. Conducts research and related projects on subjects deemed of
importance to the membership and prepares and publishes the results to
the Executive Committee.
d. Plans, organizes, and directs membership promotion and retention
programs, evaluates results, and recommends policies, procedures,
and actions to achieve membership goals.
e. Plans and conducts the annual membership meeting in conjunction with the
Executive Committee.
f. Plans, promotes, and administers all official PBBOR meetings.
g. Collects dues and terminates delinquent memberships according to PBBOR
Policies and Procedures.
h. Provides the necessary liaison and staff support to committee chairmen to
enable committees to properly perform their functions and ensures that
committee decisions and recommendations are submitted to the BOD for
approval.
4. For COMMUNICATIONS AND PUBLIC RELATIONS
a. Maintains effective internal and external public relations.
b. Maintains an active interest in civic organizations and community
betterment.
c. Together with the President, represents the PBBOR in any and all local
government matters affecting the real estate industry.
d. Together with the President, plans, coordinates, and conducts public
relations programs to promote the Realtor® brand.
e. Develops and maintains the website, social media, and outgoing
correspondence.
f. Maintains effective relationships with other organizations, both public and
private in accordance with the policies and objectives of the PBBOR.
g. Monitors and assists elected PBBOR officials.
h. Promotes interest and active participation in PBBOR activities to
membership and to local/chapter groups, and reports PBBOR activities
via various communication forums, such as PBBOR website, social
media accounts, MLS calendars/events, email, and text.
5. For the NATIONAL AND STATE ASSOCIATIONS
a. Maintains a strong working relationship with other local and state
associations.
b. Participates in state and national activities and programs, within the
limits of the PBBOR's budget.
c. Acts as a direct liaison with the State associations and the National
Association.
d. Serves on State and National Committees if appointed, providing a
benefit to the PBBOR.
e. Confirms that the Core Standards and the PBBOR Charter are
submitted timely in order to keep our Charter active and in good
standing.
f. Attends NAR and TR conferences or assigns a designated staff member
to attend, in accordance with the PBBOR travel policy.
6. For OPERATIONS
a. Determines, establishes, and manages administrative policies and
procedures, as well as oversees the maintenance of the building,
property, and facilities in conjunction with the approved budget.
b. Conducts research necessary to the PBBOR and informs the membership,
elected officials, and others of the results as appropriate.
c. Meets regularly with the Executive Committee to review PBBOR operations.
d. Coordinates strategic planning sessions with BOD every 2 years.
e. Maintains that all actions remain aligned with the PBBOR Mission Statement,
Bylaws, Policies and Procedures, and Strategic Plan.
f. Participates annually in training programs provided by NAR and TR to enhance
skills and knowledge as an Association Executive (AE), Including but not limited
to, RCE designation.