As the Director of Finance at American Congress of Rehabilitation Medicine (ACRM), you will report directly to the CEO and be a major contributor to the success of our business and financial operations.  You will spend the majority of your time managing all financial functions of the organization, actively managing to-do items and day-to-day activities. The director of finance has significant interaction with staff and volunteer leaders and plays a key support role across a variety of functions.  Your meticulous attention to detail, organization skills, acumen, customer service orientation, graciousness, poise, judgment, and follow-through will be critical to success.

ACRM is an international professional association and global community of both researchers and consumers of research in the field of rehabilitation. As rehabilitation science evolves, and as the world continues to adjust to the disruptions caused by the pandemic, our goal is to keep our community connected by creating opportunities to exchange and share information beyond the traditional environment of meetings and conferences. It usually takes 30 years for research to make it into practice – yet empowered consumers demand results now – so clinicians come to us for the latest research and content about the treatment options for their patients.

  Responsibilities

Manage QuickBooks Online (QBO)

• Update cash and credit card transactions daily
  • Review any lockbox transactions, posting payments for exhibit booths/sponsorships in QBO and membership payments in iMIS
• Review of all transactions monthly for coding accuracy
  • Monthly journal entries and close process
  • Reconcile and create revenue entry
  • Record expenses
  • Reconcile cash and investment accounts
  • Complete account reconciliations for all balance sheet accounts
  • Update detail investment tracking schedule with holdings, earnings and account postings
  • Update cash flow worksheet to monitor cash needs and ensure cash is available when needed
  • Work with department heads on expenses for each department.

Accounts Payable (AP) Distribution

• Manage AP email communications
• Review all invoices submitted for accuracy and adherence to budget with CEO approval for non-recurring or off budgeted invoices
• Obtain and manage appropriate documentation/filing of invoices for bill payment
• Manage creation/termination of vendors in QBO and financial institutions for ACRM payment process, including verbal call with vendor to verify bank information.
• Process W9 and ACH forms for any new vendors

Credit Card corporate account

• Obtain and manage documentation for non-recurring transactions for all credit card transactions.
• Manage credit card balance and manual paydowns.
• Manage opening/termination of all cardholder accounts, updating websites with recurring payments for new credit card information
• Oversee reward points account(s)

Reporting

• Prepare and maintain budget and forecast (master) file monthly.
• Prepare Revenue Summary by Account and Deferred Revenue monthly.
• Prepare year-end audit materials and audit report
• Prepare vendor 1099’s
• Prepare Annual tax returns for Federal and Illinois
• Complete SAM registration annually
• Complete Annual state registrations

 Payroll and HR

• Manage bi-weekly payroll, annual bonuses and paid time-off in ADP Payroll system.
• Review quarterly reporting
• Issue annual W2
• Process new hires and terminations in ADP
• Update annual compensation sheets and adjustments

 Business Insurance

• Work with broker and COO to complete and submit applications for renewal, as well annual audits for commercial and worker’s compensation policies.

 Qualifications

• Bachelors degree required, and CPA preferred.
• A minimum of seven years experience in fiscal management and financial reporting, including P&L and GAAP compliance.
• Strong skills in financial report writing and interpretation, with a focus on risk management and strategic planning.
• Proficiency in MS Excel and financial software, particularly QuickBooks, as well as experience with account reconciliation
• Experience working in a professional association is required, with experience in a medical association a plus.

About American Congress of Rehabilitation Medicine

ACRM is an international professional association and global community of both researchers and consumers of research in the field of rehabilitation. As rehabilitation science evolves, and as the world continues to adjust to the disruptions caused by the pandemic, our goal is to keep our community connected by creating opportunities to exchange and share information beyond the traditional environment of meetings and conferences. It usually takes 30 years for research to make it into practice – yet empowered consumers demand results now – so clinicians come to us for the latest research and content about the treatment options for their patients.

Connections working at American Congress of Rehabilitation Medicine