Summary 

The ESA Equity and Grants Coordinator provides direct support to ESA’s Public Heath Entomology for All (PHEFA) applicants, interns, fellows, and ESA staff. This role will coordinate and support the administrative needs of PHEFA applicants, fellows, and interns, attend conferences and recruiting events for PHEFA, and support the DEI Committee and its members. In addition, the Equity and Grants coordinator will support other grants and grant writing efforts. 

Essential Duties and Responsibilities: 

In performance of this job, tasks and responsibilities include, but are not limited to, the following: 

PHEFA and other grant activities 

• Attend conferences and other events to recruit applicants and manage exhibit booths. 

• Organize and administer the initial applications and interview process of fellows and interns. 

• Coordinate travel, housing, reimbursements, and orientation activities for fellows and interns. 

• Maintain PHEFA webpage. 

DEI, DEI Committee, and Additional Grants 

• Coordinate Society DEI and DEI Committee activities. 

• Support additional grant activities as needed. 

• Maintain DEI webpage. 

Volunteer and Society Support 

• Serve as staff liaison to volunteer committees. 

• Support and as needed travel to Annual and Branch Meetings. 

• Contribute to the functioning of the Society to ensure ESA’s Core Values (Member and customer service, Collaboration, Inclusiveness, Willingness to experiment and learn, and Accountability) are met. 

SUPERVISORY RESPONSIBILITIES: None 

EDUCATION AND/OR EXPERIENCE: A bachelor’s degree or prior administrative experience is preferred. The following additional qualifications are sought: 

• Ability to manage and prioritize many different tasks simultaneously and complete tasks in a timely manner; 

• Desire to create diverse, inclusive, and equitable professional or academic communities;?? 

• Strong project management skills, including organization and attention to detail;? 

• Strong written and verbal communication skills; a knack for simplifying complex concepts and telling the greater story; 

• Curiosity and interest in learning, about the Society, the science, and the broader entomological community; 

• Excellent communication, customer service, and organizational skills; 

• Proficient with the Microsoft Office suite, Adobe applications, and comfortable with new software and systems. 

• Regular travel to conferences and ESA meetings. Additionally, periodic trips to Annapolis, MD, and other domestic U.S. locations are required. 

What’s Attractive to the Right Candidate? 

• Your ideas will be heard. ESA has a collaborative, high-growth culture where innovation and ideas are welcomed. You will like who you work with—we are a small team but we are high energy and very productive. We will trust you to manage your work and we will provide support and resources to help you be successful. 

• ESA has strong, stable leadership and is financially healthy. Our leaders genuinely care about the people who work here, what we are doing, and the positive impact we are having by being the go-to resource for our members and customers. 

• Our office is remote-first, meaning that for the most part, you are free to work where you prefer. ESA maintains an office in Annapolis, MD, to accommodate those who prefer that atmosphere, though many staff regularly and primarily work from home. 

• The salary for this position is currently benchmarked at between $45,000 - $60,000 depending on the candidate. In addition, we offer an excellent benefits package including health and dental insurance; life insurance; long-term disability; a retirement plan that matches up to 7 percent of annual salary after your first year; free parking; 10 paid holidays; 13 days of vacation the first year; 13 sick days, and flexible work schedules. 
   

ABOUT THE SOCIETY: 

The Entomological Society of America (ESA) is a scholarly membership society founded in 1889 that serves the professional needs of entomologists and related disciplines. ESA has approximately 7,000 members and an annual meeting that typically attracts more than 3,500 attendees. 

ESA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

WORK ENVIRONMENT: 

ESA is a remote-first work environment, allowing the successful candidate to generally work from any location in the U.S.A. within the confines of the job duties described herein. Job characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  

About Entomological Society of America

The Entomological Society of America (ESA) is a nonprofit organization that serves the scientific and professional needs of entomologists and scientists in related disciplines throughout the world. We are a small staff of 18 people, and our core values include inclusiveness, collaboration, experimentation, accountability, and customer service. ESA prioritizes the well-being of its staff, as exemplified through generous benefits and an emphasis on professional development.

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