The American Association for Justice (AAJ®) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.

AAJ is seeking a Meetings Manager for its Meetings and Conventions department. The Meetings Manager manages, organizes, develops and executes meetings and events for the association.

Responsibilities:

• Provides overall logistical management for all Education meetings including creating meeting specifications sheets to include budget management, food and beverage, audio visual and housing requirements.
• Serves as the liaison to the contracted hotels for the Education department for their programs.
• Compile hotel and venue responses for review in conjunction with the Associate Director.
• Effectively negotiates terms and conditions with event venues, restaurants and partners to meet service expectations and ensures appropriate expense management.
• Develops and maintains project plan and calendar of educational meetings and offerings.
• Works with the Education program managers to provide meeting information in a timely manner for onsite delivery of their events.
• Monitors timeline and fulfillment of deliverables for sponsorships for various meetings to include the Annual and Winter Conventions. Assist with ordering of other onsite deliverables as needed.
• Plans, coordinates and implements special events for other meetings, conferences and special projects. Handles acquiring locations for requested off-site dinners and miscellaneous special events.
• Creates and maintains financial event reporting documents for the department and submits invoices to accounting. Processes registration cancellations and submits refund request to be approved and processed.
• Supports the department by responding to general customer service inquiries that come to the meetings mailbox. Communicate with members on general membership and registration inquiries.
• Manages onsite registration at the Annual and Winter conventions in conjunction with outsourced vendor and direction of the Associate Director. Duties include overseeing registration vendors and temporary staff hired, train temporary personnel on requirements for on-site duties.
• Manages the registration database to ensure members are registered correctly and communicates any discrepancies.
• Organize and manage shipping and manifest for the Annual and Winter conventions with assistance from the office manager.
• Other duties as assigned by Senior Director, Meetings and Sales.