Headquartered in McCandless, a suburb of Pittsburgh, PA, The Minerals, Metals & Materials Society (TMS) has an immediate opening for a locally based Administrative Assistant to support and/or lead the administrative, organizational, and logistics aspects of a variety of projects within the New Initiatives and Operational Integration Department at TMS. These projects include workshops, technology accelerator studies and reports, web-based information gathering/research, and TMS member committee support. The position also involves interacting directly with senior-level professionals in TMS’s volunteer membership, and providing support in the proofreading, copy editing, and production of both technology reports and non-technical manuscripts and documents.

This is an in-office position with the potential for occasional remote work. The position includes duties that may require occasional travel.

TMS is a non-profit, 501(c)(3) international professional society of scientists and engineers.

Requirements

1. Associate or bachelor’s degree in business administration or a related field, preferred.
2. Two or more years of experience in administrative support.
3. The ability to multitask on multiple projects, priorities, and deadlines.
4. Proficiency with MS Office environment (Word, Excel, Outlook, PowerPoint, Teams); experience with databases and collaborative platforms such as Smartsheet, SharePoint, and/or Google Docs; and excellent web searching skills.
5. Excellent communication and collaborative skills working with subject matter experts and other professionals; experience working with scientists, engineers, or other technology professionals, preferred.
6. Excellent proofreading and written communication skills; comfort in working with and proofreading/copyediting technical content.
7. Possess and demonstrate cultural awareness and sensitivity, respect, flexibility, and sound work ethic.
8. Ability to handle confidential information appropriately.
9. Ability to work well independently and in team-based environments, and across TMS staff departments and volunteer/member work groups.
10. Ability to work in-office a minimum of three days per week.
11. Position includes duties that may require occasional travel to TMS conferences, workshops, and/or meetings, including travel on weekends.

Responsibilities

• Contributes to the administrative, organizational, planning, and communications support of a variety of projects within the New Initiatives and Operational Integration Department and within the domain of workshops, technology accelerator studies, web-based information research, committee support, and sales support.
• On government-supported TMS workshops and technology accelerator studies - interfaces regularly and independently with senior level technical experts and other professionals, including leading the logistics and administrative duties for all meetings. Provides proofreading, copyediting, and production assistance on the final reports for these initiatives; and responds to the Senior Manager of New Initiatives on other administrative needs concerning these studies/workshops.
• Works with New Initiatives and Operational Integration staff to support the honors and awards program, technical committees and divisions, advertising and exhibit sales, and other administrative activities as needed.
• Supports the headquarters office by staffing the in-office reception desk a minimum of three days a week.
• Works with the Senior Manager of New Initiatives to support assigned functional/administrative committee meetings.
• Works with the Global Conferences and Events Manager to assist with advertising, exhibition, and sponsorship sales activities, including working collaboratively with Marketing and Communications Department staff, Finance staff, and third-party contractors.
• Supports headquarters staff by coordinating kitchen/breakroom activities and mail.
• Other responsibilities as assigned

Interested candidates should submit a cover letter and professional resume to hr@tms.org. No phone calls, please.

About The Minerals, Metals & Materials Society

The Minerals, Metals & Materials Society (TMS) is a professional organization that connects minerals, metals and materials scientists and engineers who work in industry, academia, and government positions around the world. We create networking, publication, and professional development opportunities by convening international conferences, publishing books and journals, administering awards, conducting short courses and training, and developing standards for the professions we serve. TMS is committed to advancing diversity in the minerals, metals, and materials professions, and to promoting an inclusive professional culture that welcomes and engages all who seek to contribute to the field. TMS recognizes that a diverse minerals, metals, and materials workforce is critical to ensuring that all viewpoints, perspectives, and talents are brought to bear in addressing complex science and engineering challenges. To build and nurture this diverse professional community, TMS welcomes and actively engages the participation of underrepresented groups in all of its initiatives and endeavors.

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