REPORTS TO: Vice President, Education & Professional Relations

MAIN PURPOSE: Implements projects and activities of the Education Program & provides the first line of customer service to members, students, & prospective members regarding the Academy’s education programs.

DUTIES AND RESPONSIBILITIES:

Annual Meeting:

• Manage the Annual Meeting Lectures and Workshops (L&W), Scientific Program’s (SP), and Residents Program proposal and abstract submission processes, and execute the processing and distribution of speaker agreement letters. 
• Manage education committee meetings content and structure. 
• Communicate with the L&W, SP and Residents Program presenters to discuss scheduling changes and maintain required online documentation to accurately address questions or concerns.    
• Manage the processes by which the L&W, Leadership, Scientific Program, and Residents Program committees review all submissions.
• Format and submit educational content for Program Preview, online program, and source document to appropriate staff members.
• Work with IT department to implement changes and ensure content on the website is accurate.
• Work with other staff to ensure appropriate logistical requirements for educational programs are met as required on-site, including audio-visual, room selection and set-up, signage, audio taping, and scheduling and on-site training of room monitors.
• Work with appropriate staff to arrange for temporary staffing of education sessions and with the L&W Committee 
• Order signage for all Annual Meeting education sessions.
• Communicate with Academy members and a variety of other audiences about the education programs & respond to questions from the public and others.
• Archive printed materials and reports produced for and following the annual meeting.  
• Serve as staff liaison to the Lectures & Workshops Committee, Scientific Program Committee, and the Residents Program Committee.

Continuing Education: 

• Oversee the management of the Continuing Education (CE) courses and programs and provide customer service regarding CE certificates from current and past years.
• Develop and manage year-round online education programs (ex. Ellerbrock Presents: Grand Rounds).
• Secure CE program approval from appropriate optometric accrediting bodies and ensure compliance with CE guidelines (e.g. COPE, State Boards of Optometry, CE Broker domestically and on occasion, internationally.
• Solicit proposals for CEE providers (from schools & colleges of optometry) to provide examination for appropriate states and serve as the liaison to that program. 
• Facilitate online submission of abstracts and course proposals.; Implement submission changes as requested by committee chairs; Works with the Director of Information Technology as needed.

• Collaborate with the VP, Membership & Communications, to ensure that all logistical and programmatic information regarding educational programs that appears on the Academy website is full, clear and accurate.

All other duties as assigned.

• Must have advanced knowledge of and experience with personal computers to include word processing, spreadsheets, email programs, and the Microsoft Office Suite.  Familiarity with databases is essential.
• Knowledge of and experience with adult education and educational content delivery systems is required.
• Knowledge of principles and practices of organization, planning, records management, research and general administration.
• Excellent analytical and problem-solving skills, along with excellent attention to detail.
• Previous association or non-profit program management experience, including meeting experience, is preferred.
• Must have outstanding verbal and written communication skills.
• Must have the ability to work independently.

About American Academy of Optometry

The American Academy of Optometry is an association of optometric professionals who strive to stay at the top of their field. The Academy’s membership is comprised of optometrists, vision scientists, and other qualified professionals who have committed themselves to the rigorous process required to achieve its prestigious designation, Fellow of the American Academy of Optometry (FAAO). For more than a century, the Academy has provided Fellows access to the best minds in optometry, vision science, research, and more. Today’s Fellows welcome the opportunity to attend the Academy’s premiere event, its annual meeting. Other members include students, residents, and Candidates for Fellowship. Each fall attendees from around the world gather for thousands of hours of continuing education and exposure to the most recent research, networking, and latest products and services. Fellows particularly value the opportunity to connect with colleagues and mentors while enjoying an exceptional level of camaraderie.

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