Job Summary: 

The Senior Executive Assistant supports the Executive Director, senior leadership, and all staff through operational efficiencies and good governance processes. The role involves a combination of administrative support, project coordination, volunteer management, and stakeholder engagement. Maintains a position of high visibility to board members and key volunteers. This is a remote position.

Duties/Responsibilities:

• Supports the senior leadership team in the maintenance, tracking, and analysis of key performance indicators (KPIs) that assists the staff and volunteer leaders to understand and measure current and past programming trends
• Coordinates and participates in NAEMT and NAEMT Foundation board meetings; prepares meeting materials and minutes; supports the transition of outgoing/incoming board members
• Ensures organizational compliance with governing documents; maintains and updates policy & procedure manual; files annual reports with Secretary of State offices
• Assists the Executive Director by managing engagement with external partners; drafts and refines correspondence, presentations, and other communications in collaboration with senior leadership; ensures MOUs and contracts are up to date and deliverables are being met
• Provides administrative support for the Candidacy and Elections Committee; manages the annual election cycle process
• Provides administrative support for other councils and committees as needed
• Reviews Committee Interest Form submissions and distributes appropriately; supports the appointment process for volunteer positions; ensures staff liaisons update committee rosters
• Creates organization-wide project management processes, prioritizing workflows and enabling centralized and streamlined communications
• Serves as point of contact and administrative support for organizational liaisons and representatives
• Provides administrative support for industry meetings held in conjunction with NAEMT flagship events (EMS on the Hill Day, Annual Meeting at EMS World Expo)
• Serves as a point of contact and operational support for external contractors and vendors
• Supports the review and notification process for scholarships offered through NAEMT and the NAEMT Foundation
• Schedules internal and external meeting requests
• Maintains staff and board SharePoint sites and electronic filing system; oversees archival of association files and records
• Participates in committees, task forces, and other groups, both internally and externally, as needed
• Monitors trends in EMS and association management
• Manages special projects and performs other duties as assigned

Required Skills/Abilities:

• Strong project management and organizational skills; keen attention to detail
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Excellent customer service orientation and ability to manage sensitive and confidential situations with discretion, professionalism, and diplomacy
• Previous experience working with boards of directors and knowledge of board governance
• Ability to work both collaboratively within a team environment and independently
• Demonstrated proficiency in the use of Microsoft Office Suite and project management software
• Some travel required

Education/Experience:

• Bachelor’s degree or equivalent professional experience
• Minimum of 5 years’ experience supporting senior management or executive-level staff
• Experience working with nonprofit entities
• CAE preferred

About National Association of Emergency Medical Technicians

www.naemt.org Formed in 1975 and over 92,000 members strong, the National Association of Emergency Medical Technicians (NAEMT) is the only national association representing the professional interests of paramedics, advanced emergency medical technicians, emergency medical technicians, emergency medical responders and other professionals providing prehospital and out-of-hospital emergent, urgent or preventive medical care. NAEMT members work in all sectors of EMS, including government service agencies, fire departments, hospital-based ambulance services, private companies, industrial and special operations settings, and in the military. They also work in hospitals, clinics and other healthcare settings. NAEMT serves its members by advocating on issues that impact their ability to provide quality patient care, providing high quality education that improves the knowledge and skills of practitioners, and supporting EMS research and innovation.

Connections working at National Association of Emergency Medical Technicians