At PropFuel, we believe that engaging a group of people requires a strong connection with individuals. With our Conversational Engagement platform, we’re helping associations turn their broadcast communications into two-way conversations across email, SMS, and the web.
Position Overview: Do you love the excitement of planning events and managing the many moving parts that make them successful? Are you looking to join a remote-first team with a collaborative, supportive culture? PropFuel, the leader in personalized engagement for associations, is looking for an Event Coordinator to join our marketing team and play a vital role in amplifying our brand through in-person conferences and virtual webinars.
At PropFuel, we believe in creating exceptional experiences for our clients and partners. In this role, you’ll play a critical part in showcasing our innovative solutions by coordinating our presence at external in-person conferences and organizing engaging webinars.
You can expect to:
Coordinate Event Participation
Research and identify relevant industry events, conferences, and trade shows that align with our target audience and business goals.
Manage logistics for PropFuel’s presence at external, in-person conferences, including booth/table reservations, exhibitor/sponsor agreements, shipping materials, and all other ancillary requirements for on-site event needs.
Develop and manage timelines to ensure deadlines are met for all event deliverables, such as signage, giveaways, and marketing collateral.
Serve as point of contact for event organizers and vendors to address inquiries and resolve any pre-event issues.
Manage pre/post event communications to help drive demand and demos from events
Collect and analyze post-event data to identify improvement areas and measure success.
Submit PO requests and reconcile events budget with actuals.
Manage Webinars
Plan and execute webinars, including scheduling, speaker coordination, presentation setup, and technical support.
Collaborate with marketing and sales teams to create promotional strategies that maximize attendance and engagement.
Collect and analyze post-webinar data to identify areas for improvement and measure success.
Build Relationships
Work closely with industry associations to identify sponsorship and speaking opportunities that align with PropFuel’s goals.
Foster positive relationships with conference organizers and association partners to create ongoing collaboration opportunities.
Additional Marketing Support
Assist with the creation of emails, social media posts, and other promotional content for events.
Maintain records of event performance, attendee engagement, and ROI to inform future strategy.
Work Collaboratively Across Teams
Report directly to PropFuel’s Senior Marketing Manager and work together with our sales and marketing leadership.
Work alongside the sales team, serving as the primary point of contact for event and webinar coordination, along with ‘on the ground’ presence at conferences.
What we offer:
Full-time employment at a young and fast-growing SaaS (Software as a Service) company.
Awesome culture and growing team.
An opportunity to work with innovative technologies, great clients, and like-minded people.
Fully remote team and flexible work hours.
Unlimited vacation.
Comprehensive health benefits.
Access to industry professional education and learning opportunities.
We love our dogs, kids, and things other than work, too!
Compensation to include base salary with bonus opportunity.
Core Values:
Forward motion
Usually, simple is better
Embrace human connection
Love the journey
PropFuel is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.
WHEN APPLYING, PLEASE RECORD A 1-3 MINUTE VIDEO OF YOURSELF, SHARING WHY YOU ARE A GOOD FIT FOR THIS ROLE WITH PROPFUEL - BE AS CREATIVE AS YOU'D LIKKE WITH RESEARCH AND RELATED CONTEXT. PLEASE INCLUDE YOUR VIDEO WITH YOUR EMAIL APPLICATION TO BRITTANY@PROPFUEL.COM. SUBMISSION OF A VIDEO IS A REQUIREMENT TO BE CONSIDERED FOR THIS ROLE!
You should apply if you have:
3-5 years of proven experience in event coordination, project management, or a similar role, ideally within an association or nonprofit setting.
Exceptional organizational and project management skills with a keen eye for detail.
Excellent written and verbal communication skills, with the ability to interact professionally with internal teams, clients, and partners.
Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
Proficiency in marketing tools (e.g., Zoom, Hubspot, email marketing software) and Microsoft Office Suite.
Experience working with associations or exhibiting at association events is highly desirable.
At PropFuel, we believe that engaging a group of people requires a strong connection with individuals. With our Conversational Engagement platform, we’re helping associations turn their broadcast communications into two-way conversations across email, SMS, and the web.
