About the Alliance: The American Alliance of Museums (AAM) supports all museums across the United States, including aquariums, zoos, historic sites, parks, and gardens. Serving over 30,000 members including museums, museum professionals, and companies that support the sector, the Alliance is the largest national museum organization in the U.S. The Alliance serves its membership and the museum community through four pillar programs: Learning, Building and Connecting our Community, Advocacy, and Practice Management. Maintaining an annual operating budget of $10M with 35 staff members, we are a 501(c)3 nonprofit headquartered in Arlington, VA and an equal opportunity employer.

The Opportunity: The Chief Financial Officer serves as the administrative leader, overseeing and coordinating operations, financial administration, risk management, human resources, and facilities. As a key member of the Leadership Team, the CFO will play a crucial part in maintaining the financial operations of the association and be instrumental in balancing the organization’s mission with financial sustainability through navigating the intersections of robust membership programs, revenue generation, strategic investments, and spend management. This leader will collaborate closely with the President and CEO, Board Treasurer, and Board Finance and Audit Committees.

• Reports To: President and CEO
• Team Size: 3
• Direct Reports: 2

Your Role in Action

• Strategic
  • Serve as a strategic partner to the CEO, Board of Directors, and executive team on all financial and administrative matters.
  • Lead long-term financial forecasting, scenario planning, and risk management strategies.
  • Contribute to the development and execution of the organization’s strategic plan.
  • Serve as staff liaison to the Finance and Audit Committees of the Board.
  • Manage long-term budgetary planning and cost management.
  • Collaborate with various department heads to ensure accurate financial alignment, cash projections, and strategic planning.
    
    
• Financial Management
  • Oversee the Association’s financial landscape, including managing the Association’s operational budget of approximately $10 million, and serve as the liaison for its investment portfolio of approximately $9 million.
  • Oversee all aspects of the Association’s finances, including accounting and tax filings, audits, risk management, and financial planning and analysis and ensure compliance with GAAP, IRS regulations, and all applicable federal, state, and local laws.
  • Lead the annual audit process and coordinate with external auditors and the Audit Committee.
  • Develop and implement internal controls, financial policies, and procedures to ensure transparency and accountability.
  • Communicate finances through reports, dashboards, and metrics to Staff, the Board of Directors, and Finance and Audit Committees of the Board.
  • Closely manage cash flow in accordance with cash management, spending and investment policies.
    
    
• Human Resources
  • Oversee all human resources activities, to include providing oversight of new hires, terminations, payroll, and employee benefit plans and renewals (medical, dental, vision, FSA, etc.)
  • Maintain relationship and collaborate with our benefits broker on open enrollment and benefits related updates.
  • Collaborate with the Human Resources provider on human resources issues and communications from finance and compliance perspectives.
  • Supervise the HR function to ensure equitable policies and practices in recruitment, benefits, compensation, performance management, and employee relations.
  • Ensure compliance with all reporting regulations, including 403b regulatory reporting requirements, annual 5500 filing, and quarterly payroll tax filings.
  • Support professional development, succession planning, and workforce well-being initiatives.

• Facilities Management
  • Manage real estate leases and terms and serve as liaison with real estate broker.
  • Oversee selection, acquisition, and maintenance of all office equipment. Review equipment leases and/or purchase agreements and negotiate terms on such agreements.
  • Monitor facilities and space planning issues, including any planned office relocation/reconfiguration, facility repairs, leasehold improvements, and general maintenance.
    
    
• Administration
  • Complete annual business registrations with DC, VA, and Arlington County, as well as Annual Meeting host cities and ad-hoc requirements.
  • Oversee risk management, insurance coverage, and organizational compliance with contracts and legal requirements.
  • Build and mentor a high-performing finance and administrative team.
  • Perform other related duties and special projects as assigned.

What You’ll Bring to the Team

• 10+ years’ progressive experience in nonprofit finance and administration (5+ years in a similar role)
• Bachelor’s degree required in a relevant field such as Finance, Accounting, Business Administration, or a related discipline; CPA preferred.
• Proven experience leading finance and operational functions within a non-profit.
• Deep and current knowledge of non-profit accounting rules and regulations, including: GAAP, FASB, IRS regulations, Accounting Section Codification (ASC) 958 Not for Profit Entities.
• Ability to produce, analyze, and communicate meaningful insights about financial information.
• Strong business instincts, including the ability to quickly identify problems, synthesize information to make effective and practical decisions, and develop an appropriate course of action.
• Collaborative mindset with strong emotional intelligence and interpersonal communication skills.
• Commitment to building an inclusive team reflective of the communities served by the museum sector.

Salary & Work Location

Salary: Starting at $140,000 Location: 2451 Crystal Dr. Suite 1005 Arlington, VA 22202

Interested Candidates should submit a resume and cover letter to hr@aam-us.org with the subject line: CFO

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. AAM values a diverse and inclusive workplace, so if you are excited about this role but your experience doesn’t align perfectly with all of the qualifications, we encourage you to apply anyway. You may be just the right candidate for this or other opportunities.

For more information, please visit www.aam-us.org

About American Alliance of Museums

The American Alliance of Museums, a 501(c)(3) non-profit organization, is a trusted leader, partner, and advocate for museums and works to build a field that includes dynamic and diverse individuals, institutions, and communities. With a budget of $10M, the Alliance provides leadership, advocacy, and service to its membership and the museum field, which includes a broad range of museums, from art museums to zoos. The Alliance is an equal opportunity employer and values a diverse workplace. For more information, please visit www.aam-us.org.

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