The National Association of Professional Employer Organizations (NAPEO) is seeking a detail-oriented, experienced senior accountant to join our team in Alexandria, VA. As the  leading advocate for the professional employer organization (PEO) industry and the  200,000 small businesses they support, this position (in collaboration with the VP, finance)  will be responsible for executing the month-end close process, reconciling financial  accounts, preparing workpapers and supporting tax filing activities and the annual audit.  The ideal candidate should have strong non-profit accounting skills, experience with key  accounting software (Quick Books Online, Asana and Excel) and the ability to manage  multiple tasks in a fast-paced environment.

This position requires an in-office presence at NAPEO’s headquarters in historic Old Town  Alexandria, VA and reports to the VP Finance.

Key Responsibilities

Month-End Close: 

• Lead and manage the monthly close process, ensuring all activities are completed accurately and on time using Asana.
• Download and review monthly bank statements, ensuring all transactions are accurately recorded.
• Record cash receipts in MemberSuite
  •  Create and post batches daily.
  • Ensure timely processing of payments and credits/refunds.
  • Reconcile membership dues from dues product reports.
  • Reconcile advertising/sponsorship sales with sales staff.
  • Run/review AR & credit detail report.
  • Import transactional data from BILL and MemberSuite (CRM) to QuickBooks Online (QBO) using excel import.
  • Ensure proper setup of all products sold by NAPEO and NAPEO PAC. o Generate requested financial reports from MemberSuite.
  • Perform month-end and year-end closing processes for NAPEO and NAPEO PAC.
• Record payroll entries
• Reconcile all statement of financial position accounts, including:
  • Bank
  • Accounts Receivable
  • Prepaid Expenses
  • Fixed Assets
  • Investments
  • Accounts Payable
  • Accrued Expenses
  • Deferred Revenue
  • Note Payable
• Prepare workpapers for all monthly account reconciliations and ensure they are thorough and accurate.

Financial Reporting: 

• Prepare monthly financial statements in accordance with US GAAP.
• Review the Statement of Activities to identify and explain budget variances.
• Generate and analyze key reports to ensure the financial health of the organization. 

Audit Support: 

• Support audit preparation by providing timely and accurate documents and  workpapers, including:
  • Bank and investment confirmations
  • Journal entry support
  • Account reconciliations
  • Serve as a point of contact for auditors, addressing requests and ensuring all  required documentation is provided.

Tax Preparation: 

• Assist in the preparation of tax filings, including Form 990, 990T and VA500, ensuring that workpapers are accurate and organized for the outside accountant.
• Prepare personal property tax filings and manage related documentation.
• Coordinate and prepare 1099 forms for vendors and contractors.

General Accounting: 

• Record journal entries and maintain accurate general ledger records in QBO.
• Reconcile data between the association management software (AMS) and QBO, ensuring consistency across all financial platforms. 

Tools & Systems: 

• Use tools to streamline workflows and enhance financial reporting processes including:
  • QBO Advanced
  • BILL
  • Reach Reporting
  • Asana
• Utilize Excel for data analysis, reconciliation and reporting.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance or a related field. 
• Minimum of 5 years of experience in accounting or finance, with at least 2 years in a  senior accounting role. 
• Strong experience with month-end close, account reconciliations and financial  reporting. 
• Previous experience with tax preparation and audit support. 
• Experience using QBO and other accounting software tools.
• Familiarity with Asana for task and project management.

Technical Skills

• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, and advanced  formulas). 
• Experience with BILL and Reach Reporting is a plus. 

Other Skills

• Excellent written and verbal communication skills, with a strong command of the  English language. 
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

Certifications

CPA or equivalent certification preferred

About NAPEO

NAPEO provides educational services, business resources and government affairs for the growing professional employer organization (PEO) industry. Our membership includes more than 300 PEO companies, as well as 200 associate (vendor/service partner) member companies. NAPEO provides a comprehensive suite of benefits for full time employees including health, dental, vision, 401k, flex spending, generous PTO, free parking, and more. EOE.

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