Cover Letter and Resume is required with application.

ABOUT THE ROLE

The Renal Physicians Association (RPA) is seeking a skilled Executive Administrative Assistant to provide high-level administrative support to our Executive Director and serve as a key liaison for our organization. This role combines executive assistance with general administrative coordination, supporting our small but dynamic 8-person team.

KEY RESPONSIBILITIES

Executive Support

• Manage complex schedules, correspondence, and project coordination for the Executive Director
• Prepare meeting materials, briefing notes, and handle travel arrangements
• Provide on-site support at conferences and meetings

Administrative Operations

• Serve as primary contact for organizational phones, emails, and member inquiries
• Coordinate virtual meetings and provide technical support
• Maintain filing systems and handle document processing

Board and Committee Support

• Provide comprehensive administrative support to Board of Directors
• Assist with meeting logistics and material preparation
• Support committee activities and maintain organizational calendars

Communications and Member Services

• Oversee member communications, newsletters, and website updates
• Process membership dues and fulfill publication orders
• Provide excellent customer service to members and stakeholders

Additional Duties

• Support advocacy communications and policy-related materials
• Coordinate with finance team on expenses and vendor relationships
• Assist with event planning and project tracking

QUALIFICATIONS

Required:

• High school diploma or equivalent (Bachelor's degree preferred)
• Minimum 3 years of progressive administrative support experience
• Proficiency in Microsoft Office Suite and virtual meeting platforms
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to handle confidential information with discretion
• Customer service orientation with problem-solving abilities

Preferred:

• Non-profit or association experience
• Experience with membership database systems (MemberSuite or similar)
• Administrative certifications

WORK ENVIRONMENT

• On-site work required for a minimum of 4 days per week
• Fast-paced environment with multiple simultaneous projects
• Occasional travel for conferences and meetings
• Opportunity to work with Board members, committees, and external stakeholders