National Association of Parliamentarians

POSITION DESCRIPTION EXECUTIVE DIRECTOR

The executive Director (ED) serves as chief staff executive, recommends and participates in the formulation of policies and makes decisions within existing policies as they have been approved by the Board of Directors. The position plans, organizes, directs, and coordinates the staff, programs, and activities of the association to assure that objectives are attained, plans are fulfilled, and member needs are met. The ED shall be responsible for the day-to-day management of the financial and administrative operations of the association under the direction of the NAP President.  Additionally, achieves forward-looking programming, and constructive growth of the association.

Duties, Responsibilities, and Authority

Within the limits of the association’s bylaws and policies, the Executive Director is responsible for and has commensurate authority to accomplish the duties set forth below.

1. Keeps the Board of Directors fully informed on the condition and operation of the organization and on all important factors influencing the leadership and members. Attends and reports at all meetings of the Board of Directors.

2.Recommends to the Board of Directors modifications to existing policy and the formulation of new policies and programs that will further the organization’s objectives.

3.    Executes all decisions of the President and Board of Directors including  other authorized assignments .

4.   Executes contracts and commitments authorized by the Board of Directors.

5.   In collaboration with the Communications Committee, develops and promotes interest and participation in programs on the part of its members through the organization’s communication media and personal contact with the membership.

6.   In collaboration with the Communications Committee, approves all communications for the general membership. With the approval of the President, disseminates all communications to external audiences.

7.   In cooperation with the Treasurer, develops, recommends, and upon approval operates within an annual budget. Ensures that all the organization’s funds, physical assets, and other property are appropriately administered and safeguarded. Approves all expenditures

8.   Works with an outside accounting firm and the bookkeeper in overseeing all financial management responsibilities, including the payment of bills; preparing and analyzing internal financial statements and annual audit; authorizing payroll; and signing company tax returns.

9.     Ensures the organization is in full compliance with all local, state, and federal rules governing corporate and program  activities.

10.    Recruits, fill vacancies, trains, and oversees all staff. Recommends to the Personnel Committee new hires, promotions, or terminations.

11.    Provides the necessary liaison and staff support to committee chairs and committees to enable them to properly perform their duties.

12.    Plans and produces national events in collaboration with the volunteer planning committees. Initiates the RFP process, hotel negotiations, development of marketing campaign, program development, and revenue generation.  Develops and executes event programming  manages event budget, and makes all arrangements to meet financial objectives in cooperation with the President, Treasurer, and volunteer planning committees.

13.    Provides management services to the NAP Educational Foundation in compliance with the management agreement agreed by both organizations.

  Bachelor’s degree in a discipline that promotes business acumen and working with people.

·      Seven to 10 years’ association management or relevant professional experience.  Member Association Management experience, preferred.

·      Knowledge of finance, marketing, and small business management.

·      Strong staff management and working with volunteer leaders.

·      Adept at thinking creatively and bringing new ideas and a fresh perspective to the organization’s leadership.