The Society of American Military Engineers (SAME) is looking for a Senior Accountant to join our team. SAME represents the public sector architecture/engineering/construction industry – our 20,000+ members literally build and support America’s infrastructure and national security. We provide our members opportunities to:

•    Collaborate and network in a joint service environment (meaning, all branches of the uniformed services as well as federal, state, and local government agencies).
•    Grow professionally and personally by participating in technical education & training, a wide range of conferences, and community service events.
•    Engage with peers and content in a specific area of practice or designation via our Communities of Interest.
•    Achieve professional and business goals.

We are a small organization (about 30 staff) that places a high value on teamwork, collaboration, and continually improving the products and services we deliver to our members. At SAME, we do work hard but we have a lot of fun doing it and enjoy working with one another. Everyone on our team is encouraged to take initiative, offer fresh perspectives, and be entrepreneurial. If you’re a team player who strives to do your best each day, please read on for a great opportunity with our great organization!

Please submit interest and resumes to applysame@same.org.

POSITION SUMMARY

The Senior Accountant is responsible for the comprehensive oversight of accounts receivable and accounts payable functions, along with managing the month-end close process. This role is crucial in preparing and maintaining accurate financial records, encompassing the organization's assets, liabilities, profit and loss statements, and tax obligations. The Senior Accountant reports directly to the Director of Finance & Administration and is also responsible for processing semi-monthly payroll.

ESSENTIAL RESPONSIBILITIES:

• Accounts Payable
  -    Review invoices for accuracy, including those with automatic draw from the organization’s bank account. 
  -    Assist SAME’s team in the coding of bills in Bill.com and make the necessary adjustments.
  -    Prepare and filing of 1099 Forms.
• Accounts Receivable
  -    Manage the Accounts Receivable cycle, to include overseeing lockbox operations, applying cash receipts, and collaborating with others in data integration process.
  -    Reconcile cash receipts to match the bank statement.
• Payroll and Benefits 
  -    Prepare semi-monthly payroll through payroll software, Paylocity; review the accuracy of data input and the appropriateness of payroll deductions; manage the Time and Attendance module; and review quarterly payroll tax returns for accuracy and compliance. 
  -    Process and update any payroll changes (salary, rate, benefit, etc.) in Paylocity, which will be reviewed and approved by human resources.
• Monthly Close 
  -    Perform Balance Sheet accounts reconciliation on a monthly basis.
  -    Review, verify, collect, and consolidate all receipts from staff and volunteer expense reports, including monthly reconciliation of the American Express bill.  Ensure proper levels of approvals.
  -    Record journal entry related to month end close including retirement plan into Sage Intacct. 
  -    Assist with annual audit, including but not limited to preparation of year end schedules.
  -    Maintain the fixed assets listing with additions and disposals and calculate and record monthly depreciation of fixed assets. 
  -    On a monthly basis, reconcile dues to Posts, and coordinate the quarterly Post dues payments.  Ensure Posts are in good standing and that membership staff approves payments.
  -    Record and reconcile the monthly American Express group statement. 
  -    Download and reconcile necessary reports from the current payment processors.
• Advertising & Partnerships
  -    Work with appropriate staff to invoice Advertisers and Industry Partners, record receivables, and ensure revenue is appropriately allocated and distributed. Follow up (phone, email and mail) on all receivable balances aged older than 30 days.
  -    Coordinate with outsource advertising sales department and provide an update of the receivable every 3 weeks.
• Other Responsibilities
  -    Assist maintaining the general ledger, program, and department codes in Sage Intacct.  Publish chart of accounts for use by national staff.
  -    Provide support to national staff on accounting and finance related questions and systems as appropriate.
  -    Cross train on other accounting functions to provide vacation and leave coverage for other team members. 
  -    Keep detailed list of donations, individual, organization and in-kind and related activities.
  -    Support the financial management competency of SAME National Office staff and assist in all matters related to accounting including effective use of tools such as Intacct, BILL, and Tallie.
  -     Perform other duties as assigned. 

EXPERIENCE:
Five years of general accounting experience.  
 
EDUCATION:
Bachelor’s degree from an accredited university
Experience in a non-profit setting, preferred

KNOWLEDGE, SKILLS AND ABILITIES:
Proficiency in Microsoft Office Suite (Teams, Word, Outlook, Excel and PowerPoint.)
Knowledge of Sage Intacct, Bill.com, Tallie, and Paylocity is preferred but not required.
Ability to anticipate and resolve complex problems and exercise sound judgement.
Excellent organizational skills and attention to detail.
Desire to learn and be adaptable.
Possess a positive attitude with ability and willingness to provide excellent customer service to internal and external members.
Ability to work in a team environment, be a self-starter, and demonstrate initiative.
Excellent interpersonal skills that inspire trust, motivation, and confidence in internal and external stakeholders.
Excellent written and verbal communication skills. 
Ability to work on multiple projects and tasks simultaneously, under varying deadlines, and prioritize as needed.
Commitment to professional growth and organizational excellence.

About Society of American Military Engineers

Founded in 1920, SAME builds leaders and facilitates collaboration among government and industry to develop solutions to national security infrastructure challenges. With a National Office in Alexandria, VA, and over 100 Chapters around the world, the Society unites the uniformed services, public, private, and academic sectors from across the architecture, engineering, construction, and related disciplines. Providing extensive opportunities for training, education and professional development through a robust offering of conferences, workshops, networking events, publications, webinars, and other member-driven programs, SAME bridges the gaps between critical stakeholders to help secure our nation. Visit www.same.org for more information.

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