Job Title:            Exhibits Manager

Reports To:        Executive Director

Department:     Meetings & Events

FLSA Status:       Exempt

Classification:    Full-Time

Location:            Remote (DE, MA, MD, MI, MN, MO, NC, NJ, OH, PA, TN, TX, UT, VA, WA, and WI)

Salary Range:    $65,000.00 - $75,000.00

Who We Are:

Talley Management Group, Inc. (Talley), is an employee-owned company who specializes in delivering innovative management solutions that empower associations, non-profits, and professional societies to thrive. We partner with organizations to provide full-service association management and outsourced services. Our tailored approach ensures that our clients achieve their goals, enhance member experiences, and create lasting impact within their industries.

What We Do:

Founded on a passion for excellence and collaboration, Talley is a leading association management company with decades of experience serving diverse associations. We are a team of dedicated professionals committed to fostering connections, driving growth, and delivering results. Guided by our mission and core values, we strive to be the trusted partner that organizations rely on to navigate challenges and achieve their mission.

Position Overview:

The Exhibits Manager manages all aspects of two (2) or more trade shows including sales, exhibitor services, and on- site exhibitor registration and floor management. Generate new and repeat exhibitor booth sales, estimated at 60 exhibitors. Develop all exhibitor communications including the exhibitor prospectus, exhibitor service manual and related literature, exhibitor abstracts for inclusion in the final program, and content for the exhibitor portion of the event web site. Exhibitor services include but are not limited to contract processing, answering exhibitor inquiries, obtaining fire marshal approvals, overseeing the EAC process, decorator coordination, on-site exhibitor registration, post-event mailing labels distributions and report development as required. Manage all aspects of ancillary meetings and events

Key Responsibilities:

Essential Job Functions and Responsibilities:

• Produce, promote and manage client trade show(s)
• Exhibitor Sales: Generate new and repeat exhibitor booth sales via direct referrals, phone contact, etc.
• Exhibitor Services: responsible for all aspects of servicing exhibitors’ needs once booth space is contracted and payment received. Produce all exhibitor communications and oversee all exhibitor services.
• Coordinate with decorating company to produce and distribute Exhibitor Service
• Work closely with decorator to coordinate all logistics and perform booth
• Maintain exhibitor records and database, produce revenue reports as
• Oversee gathering and maintaining pertinent stats for trade Produce reports as required.
• Receive and maintain items and forms related to the trade shows (e.g., registration, exhibitor forms, insurance certificates, seek Fire Marshal approval when required. etc.).
• Manage trade show floor onsite. Assist exhibitors, enforce facility and rules and regulations, and resolve any issues that may arise.
• Develop and maintain exhibitor website, including “Exhibit Tips” for event websites.
• Coordinate lead retrieval services for trade
• Research emerging exhibit/exhibitor related trends and make recommendations to maximize the trade show for both client and its
• Oversee all Annual Meeting security services. This includes company research, RFP process, schedule of services and managing security services on-site.

Secondary Job Functions and Responsibilities:

• Coordinates all aspects of ancillary meetings (<100 attendees) and events (i.e. pre-planning, execution, post event measurement, etc.)
• Directs the efforts of event vendors (i.e. Hotel, Venue, F&B, AV, etc.)
• Executes all corporate space requests for meetings.
• Partner with subject matter experts to manage content development and promotion.
• Serves as the attendee liaison.
• Review all meeting invoices and bill events directly to individual cost centers.
• Assist additional staff members to coordinate the committee meeting schedule and logistical needs.
• Serves as main liaison to external groups that meet in conjunction with the client’s meetings.
• Assist with maintaining the meetings and education section of the client’s website.
• Collaborate with peers and colleagues in developing best practices for project management of delegated tasks.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in a related field.
• Minimum of 5-7 years of successfully demonstrated work experience or equivalent combination of education and experience, including a relevant certification with a preference for AMC experience.
• CEM and/or CMP certification desired.
• Relevant experience in exhibit or meetings management for associations with a Strong understanding of association management and nonprofits.
• CMS/LMS/AMS understanding.
• Experience working with industry standard event management technology such as Cadmium and/or Cvent.

Knowledge, Skills, & Abilities:

• Demonstrated history of establishing and consistently meeting or exceeding business development targets.
• Ability to collaborate among a range of key business areas (marketing, event management, communications, affiliate partners, sponsors & exhibitors)
• Strong portfolio of skills around negotiating and closing deals through communicating value.
• Ability to leverage data in creating compelling presentations for clients, senior leadership, and decision makers.
• Ability to take initiative and work independently as necessary to achieve high performance in position.
• Full accountability for all work responsibilities and outcomes, and for input to team(s).
• Maintains composure in high-pressure situations and adapts to changing priorities.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference and volume.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Proficiency in Microsoft Office Suite and various project management tools.
• Excellent analytical, problem-solving, and strategic thinking skills.
• High ethical standards and integrity; holds self and other accountable with fairness, transparency, and a focus on continuous improvement.
• Self-starter who is driven and can work independently.
• Exhibit a high level of attention to detail to produce accurate results.
• Ability to work collaboratively in a team environment to support strategic direction.

Core Competencies:

• Approachability and Presence – Maintains an open, warm and accessible demeanor with an emphasis on clear and respectful communication.
• Emotional Intelligence – Leads with empathy and tact with both team members and volunteer leaders
• Interpersonal and Cultural Awareness – Values and respects diverse perspectives
• Clear and Concise Communication – Conveys information in a timely, organized and understandable manner, adjusting language and tone based on audience or context. Shares relevant information proactively, helping stakeholders understand context, direction, and decisions that affect their work.

Working Environment:

• Percentage of travel – 20%
• This position is remote and requires prolonged sitting with occasional lifting, pushing, and pulling of up to 25 pounds. Employees are expected to maintain a comfortable home office setup and adhere to safety guidelines for physical need, ensuring an efficient and productive work experience.

Benefits:

• Health Insurance, including medical, dental, and vision 
• 401K with Employer Match 
• Employee-Ownership Program  
• Employer paid Life and AD&D Insurance 
• Flexible Health Spending Account (FSA) 
• Various voluntary benefit options 
• Employee Assistance Program (EAP) 
• Flexible Time Off
• Paid Holidays
• Winter Vacation 
• Bonus Opportunities
• Professional Development

Talley is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

About Talley Management Group

Founded in 1987, Talley is an AMCI Accredited Association Management Company. Talley provides Full-Service Management to over 35 Associations and Professional Societies and consulting services and stand-alone meetings management to many other organizations. Our teams work hand in hand with our client partners' volunteer leadership to advance the mission of their societies. Our client-partners represent a variety of industries, including medical/healthcare, technology, engineering & construction, manufacturing, and business services.

Connections working at Talley Management Group