This position is primarily responsible for performing administrative duties for the Executive Director/Chief Executive Officer; supporting the Directors (Leadership Team) as needed; providing support for the Board of Directors; conducting research for special projects; analyzing data and preparing graphical representations for special reports; and supporting grant research and writing.

Duties and Responsibilities

Core duties and responsibilities include the following:

• 40% Manages the Executive Director’s calendar, including scheduling regular meetings with individuals and groups; coordinates requests for meetings from outside the organization; makes travel arrangements for the Executive Director and prepares itineraries and briefing documents; prepares and processes the Executive Director’s expense reports as needed.
• 25% Supports the Executive Director with Board of Director’s activities by managing Board and Committee schedules and governance responsibilities; assists in meeting and travel logistics and on-site coordination of Board meetings; assists the Executive Director with the preparation of the Board docket; takes minutes of Board and Board committee meetings; prepares and assists in new Board member orientation. Travel 2-3 times per year is required.
• 15% Supports Board of Directors with travel reporting, communication and travel platforms, throughout the year and onsite at meetings. Research and event planning for board meetings in collaboration with Member Programs & Engagement staff. Tracking board documents and tasks for availability and completion.
• 10% Assists the Executive Director with the organization’s compliance with the Records Retention and Destruction Policy by ensuring that essential Board documents, official publications, and other materials are retained for submission to Atla’s official archives. Accounts payable for contracted services.
• 5% Prepares reports by collecting internal information, conducting internet research, and contacting outside organizations for data; analyzes information and prepares written and graphical representations of data; composes and edits a variety of correspondence and reports requiring judgment as to content, accuracy, and completeness.
• 5% Supports the Executive Director’s Leadership Team (LT) by scheduling and attending weekly meetings, creating minutes, tracking action items, and preparing agendas; plans and manages logistics and materials for the LT’s in-person meetings and participates in them to record minutes and track action items; provides administrative coverage for LT members when traveling internationally or out of office for extended periods when personal response is needed; acts as a liaison with the organization’s staff.
• Makes logistical arrangements and prepares materials for Atla’s all-staff retreats.
• Keeps all of the Director’s activities and discussions in strict confidence.
• Makes recommendations for improvements to internal processes related to the Executive Director’s office and administrative functions. Implements new processes as appropriate.
• Other duties may be assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required Experience

Bachelor’s degree (B.A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience in Business, Finance, or a related field.

Skills Required

• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Math Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: To perform this job successfully, an individual should have knowledge: Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint); as well as aptitude for Customer Relationship Management (CRM) Software; File-Sharing Software, such as SharePoint and Teams; Software as a Service (SaaS); General Accounting Software; Budgeting Software.

Other Skills and Abilities

• High energy work ethic.
• Strong organizational skills.
• Be able to withhold confidential information.
• Ability to multitask and work well under pressure.
• Excellent interpersonal skills and ability to work well with staff throughout the organization at all levels.
• Strong oral and written communication skills along with an approachable demeanor.

Other Qualifications

Two to three years of experience in supporting Chief Executive Officers (CEO), Chief Financial Officers (CFO), or other high-level executives in a business or nonprofit environment.

Physical Demands

The employee must frequently lift and/or move up to 10 lbs. and occasionally lift and/or move up to 25 lbs.

Work Environment

The work environment is fully distributed, and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Position Travel Requirement

The role requires limited travel, including two to three board meetings annually and one organization-wide staff gathering each year.

Company Benefits

Atla is an association where you can balance great work with a great life. Atla strives to give employees:

• Competitive pay
• Health, Vision, and Dental coverage
• Company-paid Long-Term, Short-Term, and Life Insurance
• Ability to craft your calendar with flexible schedules
• Generous number of Vacation Paid Time Off
• Professional Development Paid Time Off
• Personal Paid Time Off
• Sick Paid Time Off
• Volunteer Paid Time Off
• Monthly Stipend for Office Supplies
• Company-provided laptop

Salary Range and Timeframe

Classification: Hourly, Non-Exempt, 30 hours/week

Hourly Rate Range: $35.26 - $37.39/hour

Start Date: September 29, 2025

EEO Statement

Atla is an equal-opportunity employer. All qualified applicants will receive consideration for employment regardless of actual or perceived race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, marital status, age, disability, veteran, or military status, pregnancy, order of protection status, genetic information or other characteristic protected by applicable law.

Atla is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact our Human Resource Department at hrdept@atla.com.

Interested in Applying?

We'd love to hear from you! Please send your resume and cover letter to jobs@atla.com.

Application Deadline: August 15, 2025

Atla Organization Overview

Established in 1946 as the American Theological Library Association, Atla is a membership association of librarians and information professionals, and a producer of research tools, committed to advancing the study of religion and theology. Atla’s membership includes more than 800 individuals and libraries at academic institutions from diverse religious traditions and backgrounds. As a community of collectors and connectors, Atla works to promote worldwide scholarly communication in religion and theology by advancing the work of libraries and related information providers.

About Atla

Established in 1946 as the American Theological Library Association, Atla is a membership association of librarians and information professionals, and a producer of research tools, committed to advancing the study of religion and theology. Our membership includes more than 800 individuals and libraries at academic institutions from diverse religious traditions and backgrounds. As a community of collectors and connectors, Atla works to promote worldwide scholarly communication in religion and theology by advancing the work of libraries and related information providers. Atla is an equal opportunity employer located in downtown Chicago.

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