PRIMARY FUNCTION: Working with the Vice President of Events, the Events Manager will manage the day-to-day operations of all association events including an annual convention, fall leadership summit, regional events, and staff retreats.

Job Responsibilities:

• Coordinate logistics associated with NCEA events, including AV, utilities (internet/electrical), F&B, room sets, etc. Prepare and share specifications for all vendors/suppliers.
• Manage logistics for special events at conventions, such as the President’s Dinner, Superintendent’s Lunch, and other special events.
• Develop and manage Event Technology platforms for call for proposals, speaker management, mobile app, and post-event surveys.
• Manage event-related content in Asana and track departmental deliverables.
• Coordinate with a third-party housing vendor on housing contracts, track housing inventory, room blocks, and booking pace.
• Coordinate housing for staff, speakers, and VIPs as needed.
• Work with the host diocese (local arrangements committee) on volunteer management, coordinate committee meetings, create and maintain the local arrangements committee handbook, and ensure Memorandum of Understanding deliverables.
• Work with the membership department on registration set-up for assigned events and update weekly reports.
• Coordinate show shipments for various events with the membership department.
• Coordinate with necessary staff on printed and digital marketing collateral, such as preliminary and final programs.
• Coordinate with the Vice President of Events on budget development, Standard Operating Procedures, on-site staff guides, and pre/post-con meetings.
• In conjunction with the Business Development team, create innovative sponsorship packages for partners and exhibitors, tailoring options that enhance visibility, engagement, and value within the exhibit hall and throughout the event.
• Stay informed of developments in the convention and exposition industry through contact with meeting industry peers, attendance at industry-related meetings and conventions, and reading industry literature.
• Coordinate logistics for small in-house meetings, such as board and corporate partner meetings.
• Perform other duties as assigned.

Qualifications:

• Hybrid position with travel required (3-5 times a year).  Washington, DC preferred
• BA required
• CMP preferred
• 5-7 years of non-profit meeting planning experience
• Excellent written and verbal communication skills
• The ability to manage multiple projects at once
• Thrives in a team environment
• Strong organizational skills and attention to detail
• Self-driven and motivated
• Able to work independently with strong problem-solving skills
• Proficiency in technology including Microsoft Office Suite, Cadmium, Assana, Whova, & Adobe Suite
• Ability to travel several times per year, occasionally working weekends and non-regular hours
• Knowledge of Catholic Church and Catholic education

To apply for this position, please send a cover letter and resume to hr@ncea.org.   Resumes without a cover letter will not be considered.