Position Title: Conference Manager
Status: Full-time, Exempt status
Reports to: Chief Strategic Operations Officer
Department: Office of Scientific Meetings and Conferences
Date: October 8th, 2024
Location: Rockville, Maryland (To be considered, applicants should live in the D.C. metro area)

Founded in 1912, the Federation of American Societies for Experimental Biology (FASEB) is the nation’s largest coalition of biomedical researchers, representing 22 scientific societies and over 110,000 individual researchers from around the world. FASEB is now recognized as the voice of advocacy for biological and biomedical research scientists.

Primary Function

Manages assigned FASEB’s in-person and online conferences, a portfolio of 100+ in-person and virtual conferences spread across two-year periods; conference attendance ranges from 100-300 attendee; is responsible for the planning, execution, and reconciliation of conferences to include budgeting, event logistics, program, website etc. Collaborates closely with internal and external stakeholders to ensure success of each conference.  For a detailed job description, please visit:  www.faseb.org/careers 

Skills & Qualifications

• Bachelor's Degree preferred or equivalent combination of education and experience
• 4 or more years of meeting planning experience
• CMP, CMM certification required
• Contract negotiation, project planning, and budgeting experience required
• Strong verbal and written communication, proofreading and English grammar skills required
• Strong organizational, attention to detail, interpersonal, multi-tasking, customer service skills required
• Must be diplomatic since you will be working with organizers outside of the organization
• MS Office Suite, Adobe, Cvent, Zoom and conference Application Management
• Must be able to retain composure in stressful situations and think on your feet in unexpected situations
• Must be able to meet deadlines
  
  

This position requires sitting (80%), standing (5%), and walking (15%). Additional physical requirements are as follows:

• Occasionally requires lifting materials of approximately 20-30 lbs.
• Requires computer work involving extensive use of keyboard, mouse and monitor.
•  Working long hours sitting, standing, walking onsite at conferences.

 Work Environment/Conditions:

• Dayshift hours primarily.
• Travel (up to 20-25%) and other work-related assignments after hours or on weekends are expected intermittently.

• This is a demanding position requiring the ability to multi-task for multiple stakeholders; constantly shifting priorities based on stakeholder/event needs and changes; motivating and prompting teams to follow through with timely delivery of projects; adhering to timelines and meeting project deadlines. Ability to maintain project deadlines under various working environments when traveling is expected.

Location

This position is in Rockville, Maryland, and is walking distance to the Metro and on major bus lines. Currently, FASEB has a remote-first policy in place, and while our office is open, many staff are working remotely, but work from the office when required. (To be considered, applicants should live in the D.C. metro area.)

To Apply:

To see a detailed job description and to apply, please visit www.faseb.org/careers. For full consideration, please submit a resume and cover letter. A cover letter must be included in order to be considered. Applications will be considered on a rolling basis and the position will remain open until filled.

If an accommodation is needed to complete the application process, please contact FASEB’s Human Resources Department at resumes@faseb.org.

To learn more about FASEB, please visit https://www.faseb.org/careers 

FASEB is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills & Qualifications

• Bachelor's Degree preferred or equivalent combination of education and experience
• 4 or more years of meeting planning experience
• CMP, CMM certification required
• Contract negotiation, project planning, and budgeting experience required
• Strong verbal and written communication, proofreading and English grammar skills required
• Strong organizational, attention to detail, interpersonal, multi-tasking, customer service skills required
• Must be diplomatic since you will be working with organizers outside of the organization
• MS Office Suite, Adobe, Cvent, Zoom and conference Application Management
• Must be able to retain composure in stressful situations and think on your feet in unexpected situations
• Must be able to meet deadlines