The Events Manager will plan and execute high-quality, education-rich events with close collaboration with CEO members serving as Event Chairs. This person will be responsible for all event logistics, both domestic and international, ranging from 2-8 days in length. The Events Manager works directly with CEO members and vendors on a daily basis and provides a high-level concierge experience through all communications. This person may be assigned additional special projects in support of the organization’s mission, annual objectives, and team core values.

Specific Responsibilities:
Event Planning and Management

• Collaborate with event chairs and event committee members to develop event objectives and themes to ensure their program vision is realized.
• Plan and coordinate event details encompassing site inspections, social events, off-site activities, hotel arrangements, and transportation.
• Source and negotiate with hotels, airlines, ships, and ground operators.
• Prepare all documentation needed for each event, including program schedules, reports, agendas, budgets, social items, function sheets, and event “specification” documents.
• Contribute creative ideas to program planning with an emphasis on innovative social events and off-sites.
• Create event budgets and negotiate costs with vendors.
• Serve as team lead for assigned events and as backup support for others.

Correspondence and Promotional Materials

• Draft and edit internal and external communications related to each event, working with the Marketing Department on items that include: event promotional pieces, registration forms, event webpages, e-newsletters, profile books, and other items as determined
• Curate and post event-specific content and information that appears live on the organization’s website.

Other Responsibilities

• Provide personalized hospitality to members.
• Provide administrative support for and execute the technical production of webcasts using the Zoom platform.
• Complete other tasks and special projects as assigned.
  Team Leadership
• Coordinate, as needed, on projects with interns and other team members.
• Provide at least one piece of valuable feedback in the Threads HR platform every month for a CEO team member.
• Consistently read feedback and follow up with relevant training, encouragement, and accountability.
• Actively participate in the organization’s various ad-hoc groups.

Qualifications:

• Bachelor’s degree
• 3+ years’ experience planning and executing events required with a preference given to those with international experience.
• Driven, intellectually curious, and detail-oriented.
• Excellent interpersonal skills, a hospitable personality and a professional presence.
• Ability to work individually, remotely, as well as in teams.
• Ability to multi-task with ease.
• Comfortable in an environment in which priorities are often changing.
• Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with Salesforce a plus.
• Experience with the Zoom Meeting and Webinar platforms a plus.
• Ability to have a flexible schedule and travel domestically and internationally up to 10 days at a time, including weekends.
• Certified Meeting Professional (CMP) preferred or working towards designation.
• Fluency or proficiency in a second language is a plus.

Internal and External Relationships:

• Reports to a Senior Events Manager.
• Interfaces and collaborates with all departments regularly.
• Has frequent contact with event chairs and committee members, as well as vendors/suppliers.
• Must be able to work in the Washington, D. C. office at least 3 consistent days each week including Tuesday and Wednesday.

About Chief Executives Organization

Founded in 1958, Chief Executives Organization (CEO) is a selective community of “leaders among leaders” within the family of “O” organizations who seek the camaraderie of peers to share a passion for lifelong discovery in intimate local gatherings and global events. Limited to 2,000 global members, invitation-only CEO membership is extended to seasoned business executives who have demonstrated exceptional leadership in YPO. Members helm companies, serve on prestigious boards, and hold the highest levels of office in government and nonprofit sectors. CEO members are diverse, globally curious, and represent extraordinary levels of achievement. CEO provides members and spouses with unique, life-enriching experiences through more than 25 major events, 150 local events, and 60 digital offerings each year.

Connections working at Chief Executives Organization